Copying Reported Values between Periods

You can use this function to copy values for one or more companies under selected groups from one period and actuality to another period and actuality. You can simultaneously copy values for several periods and copy back in time. This function is useful mainly for inactive companies.

What is copied?

The copy procedure is from and to the same company code. Existing values are stored in the same way as before the copying took place. Period values and detail information on intercompany balances are copied, together with comments. It is also possible to copy text forms. You cannot copy a value to an account that is not valid for the period according to the defined form set.

If you select the option to clear before copying, existing accounts for reported values for the current selections, will be overwritten.

Example: Copy Monthly or Non-Monthly Values

When you copy values, you can copy monthly values or cumulative values. Monthly values may give better results if you are copying values from several actualities.

The example in the following table, illustrates what is copied if you copy values using the Monthly function:

Table 1. Example, results of copying values with the monthly function
Period and Actuality Cumulative Value Monthly Value Period and Actuality Accumulated Value

0301AC

100

100

0301P1

100

0302AC

130

30

0302P1

130

0303BU

170

20*

0303P1

150*

0304BU

180

10

0304P1

160

* 0302BU=150. The monthly value will then be 0303BU - 0302BU = 20. This monthly value will be saved as a cumulative value, that is, 0302P1 + 20 = 150.

The example in the following table, illustrates what is copied if you copying values without using the Monthly function:

Table 2. Example, results of copying values without the monthly function
Period and Actuality Cumulative Value Period and Actuality Accumulated Value

0301AC

100

0301P1

100

0302AC

130

0302P1

130

0303BU

170

0303P1

170

0304BU

180

0304P1

180

Copy over the Year-End

All values copied are moved to the same account in the next period, regardless of whether it is over the year-end. If you are copying over a new year, a warning appears, advising you to copy opening balances. You can choose to cancel or continue.

Example

CB values are copied to CB, so there is no effect on OB.