Create Report Books - the Output Tab

You can define the output destination of each report.

Procedure

  1. On the Reports menu, click Report Books. The Report Books window opens. The Define tab is displayed.
  2. Click the Output tab. In the Reports and Forms list box, select the report/form for which you want to determine an output destination.
  3. Select the relevant output destination:
    • Printer - Select a report/form and click the print button to print it directly without previewing.
    • Preview - Click the Preview button to process the report/form in preview mode in Microsoft Excel.
    • File - If you want to save the report book to a file, click File. Then enter the path, name and file extension of the file before you save it. No application is opened when you save the report book.
    • E-mail - If you want to send a report book by e-mail, click the E-mail button. Then enter the recipient, and if necessary a message to the recipient, before sending the report book. This requires that you activate the e-mail function in the general configuration, where you can also select in which format the file is sent.
  4. Select the relevant report options for how to show zero values (not applicable for forms). Do not select this option if you want to omit empty rows or columns. This option is only applicable for reports.
    • Show Rows:
    • Show Columns
  5. Click Save.
  6. Select the next report/form in the Reports and Forms list box and repeat steps 3 to 5.