Define Automatic Journals - the Rules Tab

Click this tab to see the consolidation rules, where you can define which calculation methods you should use for the various combinations of companies and counter companies, in respect of parent company/consolidation methods. You have to define one rule for each automatic journal. If you leave a drop-down list box in the matrix blank, the amounts for that combination will be excluded from the automatic journal process.

There are a number of pre-defined rules that are used by the pre-defined automatic journals. These have the code Rx, where x denotes a figure. You cannot modify or remove these rules, but you can copy them.

The None column means that only data registered for the company itself is used as a basis for elimination (that is, you ignore the information on the counter company).

You can use the None column if the accounts included in the automatic journal are normal accounts, that is, not accounts for intercompany balances or accounts intended for shareholdings.

Procedure

  1. On the Maintain menu, click Configuration/Automatic Journals/Define. The Define Automatic Journals window opens.
  2. On the Rules tab, click the New button. All fields are cleared for entry.
  3. In the Code and Name text boxes, enter a code for the new rule and a description of what it contains.
  4. In the matrix of company types, the Company is defined in the first column and the Counter company combinations are defined in the following columns. From the drop down list boxes, select the calculation method to use for each relevant combination of company/counter company. You only need to fill in the first column for rules, which are only used for non-intercompany accounts. The None column is used if the accounts included in the automatic journal are normal accounts, i.e. not accounts for intercompany balances or accounts used in the acquisition register (intercompany codes).
  5. Click Save.

Results

  • The company type New Value represents the German new value consolidation method.
  • The rules used by the predefined automatic journals are also regarded as predefined and cannot be changed or deleted. The predefined rules begin with "R".