Intelligent archiving with Content Cortex

Content Cortex provides intelligent archiving capabilities for static content from archival repositories, enabling users to search, view, and manage archived documents alongside other enterprise content.

Archival repositories for static content

Content Cortex provides intelligent archiving capabilities for static content from archival repositories such as IBM® Content Manager OnDemand. Static content includes documents that are stored for archiving purposes and never updated, such as bank statements, compliance records, and PDF reports. Content Cortex delivers high compression rates, content aggregation, optimized retrieval, and GDPR compliance for archived content.

Search and retrieval

Folder-based searching for archived content: You can search within archival repository folders, which are logical views of application groups. This feature supports folder-based organization to quickly locate archived documents through familiar folder structures, reducing search time in large document archives.

Document viewing

High-speed viewing for archived documents: Content Cortex provides optimized viewing for archival repository line data, PDF statements, and image formats. Instant access to archived reports and statements supports customer service efficiency, quicker responses, and faster decision-making.
EBCDIC document rendering with IBM Daeja ViewONE: You can view EBCDIC-encoded documents with specialized rendering through IBM Daeja ViewONE Virtual viewer integration. This feature ensures legacy mainframe documents display with proper formatting and character encoding, enabling accurate interpretation of critical business data.
Side-by-side viewing for archived documents: You can compare two archived documents or view an archived document alongside documents from other repositories such as IBM Content Cortex. This feature helps compare related documents, statements, or reports for analysis, verification, and compliance checking without switching between windows.

Output and distribution

Download archived documents in multiple formats: You can download archived documents in their native format or as PDF files. This feature helps save archived documents locally for offline access, record-keeping, or sharing with external parties who do not have system access.
Client-side printing for archived documents: You can print archived reports and statements directly from the browser by using client-side printing. This feature helps generate hard copies of archived documents on demand for physical filing, customer service, or regulatory compliance requirements.
Email distribution for archived documents: You can send archived documents as email attachments or share persistent URLs that link directly to specific documents. This feature helps share archived documents with colleagues, customers, or partners quickly, improving collaboration and response times without manual download steps.

User personalization

Favorites for archived documents and searches: You can save frequently accessed archived documents or commonly used searches to the IBM Content Navigator home page. This feature helps access your most important documents and searches with a single click, eliminating repetitive search steps and improving daily workflow efficiency.
Recent searches history for archived content: You can access a history of recently executed searches for archived content. This feature helps rerun previous searches quickly without reentering criteria, saving time when performing routine or repeated document lookups.

Administration and governance

Archival repository folder management in IBM Content Navigator: System administrators can create, modify, and delete archival repository folders through the IBM Content Navigator administration interface. This feature allows administrators to organize and structure archived content to match business needs without requiring repository-specific administrative tools.
Search template management for archival repositories: Administrators can create, update, and delete stored searches (search templates) for archival repositories by using IBM Content Navigator, ACCE, or Content Engine APIs with full security and visibility controls. This feature enables administrators to provide pre-configured searches that are tailored to specific user roles or business processes, simplifying document access for users.

Contact IBM Technical Expert Labs

To take advantage of intelligent archiving features, contact your account management team who can connect you with the IBM Technical Expert Labs. This team can help you plan your implementation and tailor it to your specific environment.