Content security

The security settings for items such as teamspace templates, documents, folders, and searches determine who can view and modify content and properties. Your administrator determines whether you can view or change security permissions for these items. If you have the appropriate permission, you can edit the security permissions to give other users access to these items.

IBM FileNet P8 users only.IBM Content Cortex content security

Typically, when you first create an item, it acquires the default security settings that your administrator defined for the class. These settings identify which users and groups can access the item.

The default security for an item can also be determined by:
  • An entry template.
  • A security policy.
  • Folder inheritance in which a folder with inheritance security that is defined by your administrator is applied to the item.
  • Property masks that control which properties you can view and edit, and control the values that you can select from choice lists.
  • Security markings that restrict access to individual items that use the markings.
  • A security proxy in which the document inherits its security settings from another document.
  • Teamspace roles that determine what users can do in a team space.

If you have the appropriate permissions, you can add or modify permissions when you create or edit the item.

For example, when you add a document, the permissions for the document is based on the security that the administrator sets for the class. If you have the appropriate permissions, you can give another user access to the document by sharing the document with that user. When you share the document, you specify the access permission that the user is to have.

The permission level that you specify determines the tasks that the user can do as follows. You can further limit access to the document by using the advanced options to remove specific tasks from a permission set of the user.
Owner
A user with owner permissions can:
  • Manage the document security.
  • Delete the document.
  • Promote the document to a major version.
  • Edit the document.
  • Edit the document properties.
  • View the document.
  • View the document properties.
Author
A user with author permissions can:
  • Promote the document to a major version.
  • Edit the document.
  • Edit the document properties.
  • View the document.
  • View the document properties.
Reader
A user with reader permissions can:
  • View the document.
  • View the document properties.
No access
A user with no access is prevented from accessing the document.
IBM Content Manager OnDemand users only.

IBM Content Manager OnDemand content security

Your IBM Content Manager OnDemand administrator determines your security settings for an item. You cannot change these settings in IBM Content Navigator.

IBM Content Manager users only.

IBM Content Manager content security

When you first create an item, it acquires the default security that is defined for the class. These settings identify which users and groups can access the item. If the class is enabled for item-level security and you have the appropriate permissions, you can add or modify permissions when you edit the item.

For example, you can give another user access to the document by sharing the document with that user. When you share the document, you specify the access permission that the user is to have.
Owner
A user with owner permissions can:
  • Manage the document security.
  • Delete the document.
  • Edit the document.
  • Edit the document properties.
  • View the document.
  • View the document properties.
Author
A user with author permissions can:
  • Edit the document.
  • Edit the document properties.
  • View the document.
  • View the document properties.
Reader
A user with reader permissions can:
  • View the document.
  • View the document properties.