Search examples for Process Administrator
Process Administrator provides a flexible search capability for locating specific items of interest related to running workflows in an isolated region. Before you set up a search, the tips that follow are important to know.
- The Workflow Roster holds a running list of all active (not completed) work items in the isolated region.
- Each participant in the system has an inbox.
- A Process system can have custom rosters and event logs.
- You can customize which data fields are returned by the search when the one you want is not displayed by default.
To list all workflows currently running in the isolated region
| Criteria | Value |
|---|---|
| Look for | Workflows |
| In | Workflow Roster |
| Select one | DefaultRoster |
With no other criteria set and read-only mode selected, the running workflows are listed with limited information about the workflow. It does not show individual work items that are the result of simultaneous processing. It also does not indicate Tracker items.
To list all work items currently running in an isolated region
| Criteria | Value |
|---|---|
| Look for | Work items |
| In | Workflow Roster |
| Select one | DefaultRoster |
When read-only mode is selected, all work items are listed with limited information about each item. This option does not show individual work items that are the result of simultaneous processing. If a section of the workflow has an error, this list might not indicate the error.
When Edit mode is selected, all selected fields for each work item are listed, and you can select and edit the field values. You can specify the fields (columns) with the Show/Hide Columns option.
To list all work items assigned to a specific user
| Criteria | Value |
|---|---|
| Look for | Work items |
| In | User Queue |
| Select one | Inbox |
| Users | Select the user |
To list all work items in an error state
| Criteria | Value |
|---|---|
| Look for | Work items |
| In | Work Queue |
| Select one | Conductor |
As an administrator, you use this procedure to find any items in an error state, then determine the problem. You might also use Process Tracker or other tools to fix the problem, such as reassign steps to other users or change data.
To list all workflow that were launched today
| Criteria | Value |
|---|---|
| Look for | Workflows |
| In | Workflow Roster |
| Select one | DefaultRoster |
| Criteria | Search Fields: F_StartTime(Time) > 11/25/2010 11:59 pm |
F_StartTime is the time a workflow was launched. The date can be entered in a number of formats. Note that valid date formats can be affected by the version of Java being used to run the Process Administrator. For more information, see Valid date/time formats.
To list work items that have a data field that contains a specific value
If your workflows involve data that you want to find quickly, your system probably has that data set up as an index. See Manage indexes in Getting started with Process Configuration Console for general information on creating an index. An index might be a customer ID that you would use to find workflows related to specific customers. You might use some other data, such as a loan amount or a postal code, that can be used to group work items into categories.
For
example, in a system where the data field loan_amount is
specified as an index, you can use the criteria and values shown to
locate all work items where the loan amount is between 50,000 - 150,000.
| Criteria | Value |
|---|---|
| Look for | Work items |
| In | Workflow Roster |
| Select one | DefaultRoster |
| Criteria | Use index : (Advanced) loan_amount < 150000 AND > 50000 |
- To search for work items with the index:
- SQL Server and Db2® - return items where the index contains a value and also where the index is equal to an empty string. SQL Server and Db2 do not return items where the index is NULL.
- Oracle - treats an empty string as a NULL. Oracle does not return items where the index value equals an empty string ('') or NULL.
- To search for NULL, use the IS NULL operator to search for items that have no value for that index. To search for an empty string in SQL Server or Db2, use = '' (two quotation marks).