Managing system database fields

You can manage system database fields that are part of a workflow structure, such as a roster, workflow queue, or event log.

About this task

A system database field stores the value of a corresponding source field, such as a workflow field. You manage the system database fields by selecting the fields that contain the values that can be used in a search filter or an index for a workflow structure.

When you add a system database field to the list, the workflow system creates the fields. When you remove a field from the list, the field is unavailable to be used.

Requirements for system database fields include the following categories:

Fields that must be used by a roster, workflow queue, or event log for the workflow system to function properly
Most system database fields fall into this category. A system symbol next to the field indicates that it is required. You cannot delete or modify these fields.
Fields that are used by various client workflow applications
Fields in this category must be available for the applications to function properly. However, if you develop your own applications that do not require these fields, you do not need to select the fields in this category. These fields are not marked with an icon. However, by default they are automatically added to the list of available system database fields when you create a new roster, queue, or event log.
Fields that are optional
These fields are not required by either the workflow system or by client workflow applications.
Important: You cannot remove a system database field under the following conditions:
  • The system database field is a mandatory field.
  • The system database field is used in an index. You must first delete the field from the index.

Procedure

To select system database fields:

  1. Access the System Fields tab in the administration console:
    1. In the domain navigation pane, select the object store.
    2. In the object store navigation pane, click the Administrative > Workflow System > Isolated Regions folder and click the isolated region that you want to modify.
    3. Click the workflow queue, roster, or event log folder that you want to work with.
    4. Click the item in the folder to which you want to include a system database field.
      For example, if you clicked the User Queues folder, click Inbox
    5. In the details pane, click the System Fields tab.
  2. Click New.
  3. Select the system database field that will be used in a search filter or an index.
  4. Save your changes.