Report versions

If you run IBM® Cognos® Analytics reports, you see the latest data from the source. But often you view report outputs, such as when a report you subscribe to is delivered.

Report outputs are generated by subscriptions, schedules, multiple formats or languages, bursting, and delivery methods that include save, print, and email.

In many instances, you are notified and receive a link to view the report output, but you can also view saved and archived versions of reports in your Content page.

Save a report version

When a report with the Run with full interactivity property set to No is run, you can click the Save icon in the Reporting toolbar to create a new saved output version of the report.

When a report with the Run with full interactivity property set to Yes is run, the Save and Save as options are available. Use the Save option to update the original report specification, as if you were editing the report. Use the Save as option (from the Save menu) to create a copy of the original report specification with a different name or in a different location in Cognos Analytics.

View report versions and archived versions

In the Content view, from the report context menu Vertical actions menu icon , click View versions.

Note: When users from different time zones download the saved report output version, its timestamp shows the GMT-0 (GMT-Z) time zone. This timestamp is correct and cannot be configured. The GMT-0 time zone, and not the user’s time zone, is used in the timestamp so that when users from different time zones download the report version, it’s clear that they are looking at the exact same version of the report. The timestamp would be misleading if it showed the user’s time zone because this could imply that the report was generated at different times.

Set the maximum number of report versions that you can save

In the Content view, from the report context menu Vertical actions menu icon , click Properties. On the Report tab, under Advanced > Report output versions, enter a number to represent the maximum number of report versions to save.

Delete saved outputs for report versions

In the Content view, from the report context menu Vertical actions menu icon , click View versions. Click an entry in the list, and then click the delete icon. Deleting removes all saved output formats for the report version.