Adding users to your On-Demand subscription

If you are a Subscription administrator for IBM® Cognos® Analytics on Demand, you can add users to your subscription. During this task, you assign each user to the Subscription administrator role, the License user role, or both.

Important notes about Cognos namespace groups and roles:
  • The two on Demand subscription roles (Subscription administrators and License users) serve a different purpose than Cognos namespace roles.
  • In Cognos Analytics on Demand, the Standard built-in groups and roles in the Cognos namespace do not exist.

About this task

After you complete this task, an email is sent to the user(s) inviting them to use IBM Cognos Analytics on Demand.

Procedure

  1. Log in to your My IBM Dashboard.
  2. In the navigation pane, click Manage users.
    The Manage Users page appears:
    The Manage users page
  3. If you want to add a single user, follow these steps:
    1. Click Add new user.
      Add user window
    2. Enter the first name, last name, and email of the user.
    3. Select one or both of these check boxes:

      • Subscription administrator

        Tip: It's good practice to have at least two Subscription administrators.
      • License user for one of these subscriptions:
        • Cognos Analytics on Cloud - Premium
        • Cognos Analytics on Cloud - Plus
        • Cognos Analytics on Cloud - Standard
    4. Click Submit.
    5. Click the down chevron icon Down chevron icon at the end of the row containing the user's name to expand the user's information.
      Page showing expanded user information

      In the figure above, notice that the user Status now listed as Pending, as the invitation has not been accepted yet. Also, you have the option of resending the invitation if it was not received or it has expired.

  4. If you want to add several users at once, follow these steps:
    1. Click Add multiple users.
    2. Click Use this CSV file to upload multiple users.
    3. Edit the template add-multi-users.csv to list each user's name, email address, and license role(s).
    4. Save the file.
    5. Click Select file and then browse to the file you just edited.
    6. Click Upload.
      Tip: You may need to wait a few minutes for the subscription to be updated with the new users.

Results

When you are done, the list of users is refreshed on the Manage users page.

An email is sent to all of the users inviting them to use IBM Cognos Analytics on Cloud. A Licensed user receives the same email invitation that you received and accepted as the Subscription administrator.

After users accept the invitation, the number of Assigned seats and the number of Available seats shown on the Overview page are updated accordingly.