Default permissions based on licenses

In IBM® Cognos® Analytics, the licence counter in Manage > Licences is driven by the capabilities that are granted to a user, group or role.

Note: If you make changes to the default permissions, a user can move up to a different licence than the one that they were granted by default.

For information about how to restrict users based on their licence entitlements, see Assigning capabilities based on license roles.

The following table maps the capabilities that are granted for each license. Capabilities are divided into secured features. A checkmark (checkmark) indicates that a permission is granted for a specific secured feature. Capabilities marked as Not Applicable count as an Analytics Viewer Licence.

Table 1. Cognos Analytics 11.1 capabilities by license roles

Capability

 Secured feature

Analytics Viewer

Analytics User

Analytics Explorer

Analytics Administrator

Comments

Adaptive Analytics

  checkmark checkmark checkmark checkmark Not Applicable

Administration

   checkmark checkmark checkmark  
  Adaptive Analytics Administration

checkmark Not Applicable
  Administration tasks checkmark  
  Collaboration Administration checkmark  
  Configure and manage the system checkmark  
  Controller Administration

checkmark You need a separate IBM Controller Licence
  Data Source Connections checkmark checkmark checkmark  
  Distribution Lists and Contacts checkmark  
  Manage Visualizations checkmark  
  Metric Studio Administration checkmark You need a separate Metrics Licence
  Mobile Administration checkmark  
  Planning Administration

checkmark You need a separate IBM Planning Contributor Licence
  PowerPlay Servers

checkmark You need a separate PowerPlay license
  Printers checkmark  
  Query Service Administration checkmark  
  Run Activities and Schedules checkmark  
  Set Capabilities and Manage UI Profiles checkmark  
  Styles and Portlets checkmark  
  Users, Groups, and Roles checkmark  
AI  

checkmark checkmark checkmark  
  Learning checkmark checkmark checkmark checkmark  
  Use Assistant checkmark checkmark checkmark  
Analysis Studio   checkmark checkmark checkmark  
Applies to version 11.1.7 and subsequent versions unless specifically overridden. Attach Outputs   checkmark checkmark checkmark  
Cognos Analytics for Mobile   checkmark checkmark checkmark checkmark  
Cognos Insight  

checkmark checkmark checkmark Not Applicable
Cognos Viewer   checkmark checkmark checkmark checkmark  
  Context Menu checkmark checkmark checkmark checkmark  
  Run with Options checkmark checkmark checkmark  
  Selection checkmark checkmark checkmark checkmark  
  Toolbar checkmark checkmark checkmark checkmark  
Collaborate   checkmark checkmark checkmark checkmark You need separate entitlement of IBM Connections
  Allow collaboration features checkmark checkmark checkmark checkmark You need separate entitlement of IBM Connections
  Launch collaboration tools checkmark checkmark checkmark checkmark You need separate entitlement of IBM Connections
Controller Studio  

checkmark checkmark checkmark You need a separate IBM Controller Licence
Dashboard   checkmark checkmark checkmark checkmark  
  Create/Edit checkmark checkmark checkmark  
Data Manager   checkmark checkmark checkmark checkmark Not Applicable
Data sets   checkmark checkmark checkmark  
Desktop Tools   checkmark checkmark  
Detailed Errors   checkmark checkmark checkmark checkmark
Develop Visualizations   checkmark checkmark checkmark  
Drill Through Assistant   checkmark checkmark checkmark
Applies to version 11.1.7 and subsequent versions unless specifically overridden. Email   checkmark checkmark checkmark checkmark  
  Email Delivery Option   checkmark checkmark checkmark  
  Include link in email checkmark checkmark checkmark checkmark  
  Share using email checkmark checkmark checkmark checkmark  
  Type in external email checkmark checkmark checkmark checkmark  
Event Studio   checkmark checkmark checkmark  
Execute Indexed Search   checkmark checkmark checkmark checkmark  
Executive Dashboard   checkmark checkmark checkmark  
  Use Advanced Dashboard Features checkmark checkmark checkmark  
  Use Interactive Dashboard Features checkmark checkmark checkmark  
Exploration   checkmark checkmark checkmark  
External Repositories  

checkmark

 checkmark checkmark checkmark
  Manage Repository Connections checkmark checkmark checkmark  
  View External Documents checkmark checkmark checkmark checkmark  
Generate CSV Output  

checkmark checkmark checkmark  
Generate PDF Output  

checkmark checkmark checkmark  
Generate XLS Output  

checkmark checkmark checkmark  
Generate XML Output  

checkmark checkmark checkmark  
Glossary   checkmark checkmark checkmark checkmark Integration with IBM InfoSphere Business glossary. Can use directly from Viewer
Hide Entries   checkmark checkmark checkmark checkmark  
Import relational metadata   checkmark checkmark  
Job   checkmark checkmark checkmark  
Lineage   checkmark checkmark checkmark checkmark
Manage content   checkmark  
Manage own data source signons   checkmark checkmark checkmark  
Metric Studio   checkmark checkmark checkmark You need a separate Metrics Licence
  Edit View checkmark checkmark checkmark You need a separate Metrics Licence
Mobile   checkmark checkmark checkmark checkmark  
Notebook   checkmark checkmark IBM Cognos Analytics for Jupyter Notebook Server must be installed for Notebook features to be available
Planning Contributor   checkmark checkmark checkmark checkmark You need separate entitlement of IBM Planning Contributor
PowerPlay Studio   checkmark checkmark checkmark You need a separate PowerPlay license
Query Studio   checkmark checkmark checkmark  
  Advanced checkmark checkmark checkmark  
  Create checkmark checkmark checkmark  
Report Studio   checkmark checkmark checkmark  
  Allow External Data checkmark checkmark checkmark  
  Bursting checkmark checkmark checkmark  
  Create/Delete checkmark checkmark checkmark  
  HTML Items in Report checkmark checkmark checkmark  
  User Defined SQL checkmark checkmark checkmark  
Save to Cloud  

checkmark checkmark checkmark  
  Manage Connections checkmark  
Scheduling   checkmark checkmark checkmark  
  Schedule by Day checkmark checkmark checkmark  
  Schedule by Hour checkmark checkmark checkmark  
  Schedule by minute checkmark checkmark checkmark  
  Schedule by month checkmark checkmark checkmark  
  Schedule by trigger checkmark checkmark checkmark  
  Schedule by week checkmark checkmark checkmark  
  Schedule by year checkmark checkmark checkmark  
  Schedule by Priority checkmark checkmark checkmark  
Self Service Package Wizard   checkmark checkmark  
Set Entry-Specific Capabilities   checkmark checkmark checkmark  
Share Pin Board   checkmark checkmark checkmark  
Snapshots   checkmark checkmark checkmark  
Specification Execution   checkmark  
Upload files   checkmark checkmark checkmark  
Visualization Alerts     checkmark checkmark checkmark  
Watch Rules   checkmark checkmark checkmark  
Web-based modeling   checkmark checkmark checkmark