Securing your content (for on On-Demand License users)

If you are a designated License user for IBM® Cognos® Analytics on Cloud On-Demand, you can secure your Cognos Analtyics content. You can accomplish this in Cognos Analytics on Cloud On-Demand by assigning permissions to custom groups and roles that you created in the Cognos namespace folder.

Custom groups and roles in the Cognos namespace

Groups Groups icon and roles in the Cognos namespace folder represent collections of users that perform similar functions, or have a similar status in an organization. Examples of groups are Employees, Developers, or Sales Personnel. Members of groups can be users and other groups. When users log on, they cannot select a group they want to use for a session. They always log on with all the permissions associated with the groups to which they belong.

Roles Roles icon in IBM Cognos software have a similar function as groups. Members of roles can be users, groups, and other roles.

The following diagram shows the structure of groups and roles.

Figure 1. Structure of groups and roles
Diagram showing that members of a group can be a user or another group, and members of a role can be a user, group, or another role.

Users can become members of groups and roles defined in IBM Cognos software, and groups and roles defined in authentication providers. A user can belong to one or more groups or roles. If users are members of more than one group, their access permissions are merged.

Procedure

  1. Create custom groups and roles in the Cognos namespace folder.
    Tip: You cannot change the capabilities of a user, group, or role. Capabilities are determined by the user's on Demand subscription level.
  2. Decide which groups or roles should have access to your content.
  3. Assign group or role permissions.