Creating a content removal content maintenance task

Create a new content removal content maintenance task to mark history objects and report output versions, which are in folders and packages, for deletion.

About this task

You can specify how long to keep the history and output versions in the content store. Anything that is older than the date you specify is deleted from the content store.

Important: Consider the following circumstances when running content removal content maintenance tasks:

Run this task only after creating and running the content archival task. If you run it before, content that was not marked for archival is permanently deleted from the content store.
The content marked for deletion is deleted only in IBM® Cognos® Analytics. The content is not deleted in your external repository.

Procedure

Launch IBM Cognos Administration.
On the Configuration tab, click Content Administration.
On the toolbar, click the new content maintenance icon, and then click Content Removal.
Type a name for the content removal task and, optionally, a description and screen tip.
Click Select another location if you want to edit the location. Navigate to select the folder or click New Folder to add a new location. Click OK.
Click Next.
Select the folders and packages that you want to include.
For Run history settings, click the Run history check box, type the appropriate value in the box, and then select either Days or Months.
For Output versions settings, click the Output versions check box, type the appropriate value in the box, and then click either Days or Months.
Select the recording level, and click OK.
Choose one of the following:
- To run once now or later, click Save and run once. Click Finish, specify the time and date for the run, then click Run. Review the run time and click OK.
- To schedule at a recurring time, click Save and schedule. Click Finish, and then select frequency and start and end dates. Click OK.
- To save without scheduling or running, click Save only and click Finish.