Adding items to a server

This section explains how to add items to a server. You can use commands or a drag-and-drop operation to add items to a server.
Note: When you use the administrative client to add or update the database, Content Manager OnDemand adds a record to the system log that shows the changes you made.

New command

After logging on to a server, select the area, for example, Users. From the File menu, select the New command to open the Add dialog box.

Copy command

After logging on to a server, select the area. In the list pane, point to the item that you want to copy and click the right mouse button. From the pop-up menu, select Copy to open the Add dialog box. The fields in the Add dialog box contain information copied from the item you selected. Before you can add the item, you must change the item name. Depending on the item you want to add, you may need to change other fields.

Export command

The Export command is like the Copy command, except Content Manager OnDemand adds the item to a different library server. You can use the Export command to export items from one library server (the source server) and add them to another (the destination server).

After logging on to the server that contains the item you want to export, select the area. In the list pane, point to the item that you want to export and click the right mouse button. From the pop-up menu, select Export to open the Export dialog box. Verify the destination server. Then click Export to add the item to the server.
Note: If the item exists on the destination server, the export fails.

To retain permissions when you export users or groups from one library server to another library server, export them in the following order:

  1. Printers
  2. Users
  3. Groups
  4. Storage sets
  5. Application groups
  6. Folders
  7. Cabinets
  8. Holds

If you have added users or groups to an application group or folder that you want to export, you should export the users and groups first. Otherwise, OnDemand issues a warning and does not export the data. However, if you want to export the application group or folder without the users or groups, click the Ignore Warnings check box. OnDemand generates a warning message for each user or group that cannot be added.

If you export applications to a target server, note the following:
  • You can export an application only to an application group with the same name as the application group that is associated with the application being exported.
  • An application group with the same name as the application group that is associated with the application to be exported must already exist on the target server.
  • The application group on the target server must have the same database fields as the application group that is associated with the application to be exported.
  • The application to be exported does not already exist in the application group on the target server.
  • The application identifier of the application that is being exported is not already used by an application in the application group on the target server.
  • If the application identifier of the application being exported is not already defined in the application group, the Displayed Value and Database Value pair is added to the application group as part of the export process.

Drag and drop operation

You can copy and export items using a drag-and-drop operation. For example, to export items from one library server and add them to another, select one or more items from the list pane and, while holding the left mouse button down, point to the destination server. Then release the mouse button. If you are logged on to the destination server, then Content Manager OnDemand opens the Export dialog box. If you are not logged on to the destination server, then Content Manager OnDemand opens the Logon dialog box. After verifying options in the Export dialog box, click Export to copy the items to the server.
Note: If the item exists on the destination server, the export fails.

You can also use a drag-and-drop operation to copy an item. For example, to copy a user, select the userid from the User ID list and, while holding the left mouse button down, point to the same server on which the user is listed. Then release the mouse button to open the Add dialog box.