Defining the folder

You must define a folder so that users can search for and retrieve the input files that you load into Content Manager OnDemand. This section provides information about some of the key properties of the folder. You can use the Content Manager OnDemand administrative client to define a folder.

Application Group

A folder can be used to search one or more application groups. Select the application group that was created in Defining the application group. When users open the folder, they can search for and retrieve the input files that were loaded into the application group.

Permissions

Folder permissions determine the users that can open the folder and determine the users that can do other types of tasks related to the folder.

Under the *PUBLIC identifier, specify the Access permission so that all users defined to the library server can open the folder.

Field Definition

The Field Definition page is where you define the search fields for the folder. The search fields contain the search criteria entered by the user. For most folders, you probably want to define a search field for each field that you defined for the application group.

Define the following fields. The fields allow users to locate letters based on different criteria, such as the date of the letter, the name of the person that sent the letter, and the subject of the letter.

Letter Date: The date on the letter.
From: The person that sent the letter.
Company: The person's company.
Subject: The subject of the letter.

Field Mapping

The Field Mapping page is where you map, or associate, the folder fields to the application group fields. This is how you specify that the search criteria that a user enters in a particular folder field should be used to search a specific application group field. Map each of the folder fields to their corresponding application group fields. For example, map the folder field named Letter Date to the application group field named ldate.