Management programs

An administrator usually determines the processing parameters for these programs, including the frequency with which the programs should run. When someone in your organization creates an application group, they specify other parameters that these programs use to maintain the report data stored in the application group. For example, when creating an application group, the administrator specifies how long documents should be maintained on the system and whether index data should be migrated from the database to archive storage. The programs use the information to migrate documents from cache storage to archive storage, delete documents from cache storage, migrate index data from the database to archive storage, and delete index data from the database. These functions are useful because Content Manager OnDemand can reclaim the database and cache storage space released by expired and migrated data. It is recommended that you configure your Content Manager OnDemand system to automatically start these management programs on a regular schedule, usually once every night or week.

The archive storage manager deletes data from archive storage when it reaches its storage expiration date. An administrator defines management information to the archive storage manager to support the Content Manager OnDemand data it manages. The management information includes the storage libraries and storage volumes that can contain Content Manager OnDemand data, the number of copies of a report to maintain, and how long to keep data in the archive management system.

Content Manager OnDemand and the archive storage manager delete data independently of each other. Each uses its own criteria to determine when to remove documents. Each uses its own utilities and schedules to remove documents. However, for final removal of documents from the system, you should always specify the same criteria to Content Manager OnDemand and the archive storage manager. For example, The Life of Data, which is used by Content Manager OnDemand, and the Retention Period, which is used by Tivoli® Storage Manager, should specify the same value.