Folders

Folders can be created by system administrators, application group/folder/cabinet administrators, and users with Create Folders authority. After a folder is created, only a system administrator, an application group/folder/cabinet administrator, a user with administrator authority for the folder, or a member of a group that has administrator authority for the folder can update or delete the folder. When a user with Create Folders authority creates a folder, the system automatically gives the user the authority to administer the folder. The user can update or delete the folder, so long as the administrator authority is not taken away.

To allow other users to see a folder in a list with the administrative client or to open a folder with the end-user client, the users must be given access authority to the folder. A user with access authority can also print or view the properties of the folder. Access is given on the Permissions page of a folder. There are three ways to give a user access to a folder:

1. Add the user's userid to the access list.
2. Add the name of a group to which the user belongs to the access list. The user and all of the other members of the group will have access to the folder.
3. Set the access permission for the reserved name *PUBLIC. All users on the system will have access to the folder. (The *PUBLIC name is used to set permissions for all users on the system.)

The levels of authority within the folder have a precedence order in which the permissions are enforced. The permissions that have been set for a user take precedence over any permissions that have been set for any groups that the user may belong to. The user permissions also take precedence over permissions that have been set using the *PUBLIC name.

In addition to allowing a user to access or administer a folder, a user can also be given the authority to customize the appearance of the folder search and display fields with the administrative client. The authority can be given to a specific user or to a group. If the authority is given to a group, then any member of the group has the authority to customize the appearance of the search and display fields. Only the authorized user or members of the group see the customized search and display fields with the end-user client. All other users will see the search and display fields that have been defined using the *PUBLIC name in the folder.

A user can also be given the authority to save a specific set of search criteria when using the end-user client. The user can restore the set of search criteria when needed, into the search fields of a folder. The set of search criteria, called a named query, can be made available to all of the users that have access to the folder (a public named query) or it can be made available only to the user that created the named query (a private named query). When giving Named Query authority to a user, the user can be given the authority to view named queries, but not create them; the user can also be given the authority to create public named queries, private named queries, or both. A user can get Named Query authority from a group, if the group has been given Named Query authority for the folder.