Folder permissions

You can set folder permissions at the folder, group, and user levels. Setting permissions at the folder level provides all Content Manager OnDemand users and groups that are not otherwise given permissions with the permissions that you define.

Setting permissions at the group level provides all of the users that you assign to the group with the permissions that you define. Group level permissions override folder level permissions. Setting permissions at the user level provides a specific user with the permissions that you define. User level permissions override group level permissions and folder level permissions.

By default, only the user that created the folder, users with administrator permission for the folder, application group/folder administrators, and system administrators can access the folder.

You can set the following types of folder permissions:
  • Access. Users can open the folder with Content Manager OnDemand client programs and search for and retrieve data from the application groups referenced in the folder.

    To search for and retrieve items, users must have access permission for the folder, and access permission to one or more of the application groups referenced in the folder.

  • Fields. Users can open the folder with Content Manager OnDemand client programs and can modify the folder field information with the administrator interface. Content Manager OnDemand maintains a set of folder fields for each user given fields permission for the folder.
  • Named Queries. A named query is a set of search criteria, saved by name, that can be selected and restored into folder search fields. Content Manager OnDemand supports two types of named queries: public, that is, a named query that is available to all users that can open the folder, and private, that is, a named query available only to the user that created the named query. Users can be given authority to view, create, modify, and delete named queries.
  • Administrator. A folder administrator can modify and delete the folder. A folder administrator can change user and group permissions, add and remove users and groups from the folder, and make changes to the folder field information.