Application Groups

Application Groups can be created by system administrators, application group/folder/cabinet administrators, and users with Create Application Groups authority. After an application group is created, only a system administrator, an application group/folder/cabinet administrator, a user with administrator authority for the application group, or a member of a group that has administrator authority for the application group can update or delete the application group. When a user with Create Application Groups authority creates an application group, the system automatically gives the user the authority to administer the application group. The user can update or delete the application group, so long as the administrator authority is not taken away.

To allow other users to see an application group in a list with the administrative client or to search for documents with the end-user client, the users must be given access authority to the application group. A user with access authority can also print or view the properties of the application group. Access is given on the Permissions page of an application group. There are three ways to give a user access to an application group:

  1. Add the user's userid to the access list.
  2. Add the name of a group to which the user belongs to the access list. The user and all of the other members of the group will have access to the application group.
  3. Set the access permission for the reserved name *PUBLIC. All users on the system will have access to the application group. (The *PUBLIC name is used to set permissions for all users on the system.)

The levels of authority within the application group have a precedence order in which the permissions are enforced. The permissions that have been set for a user take precedence over any permissions that have been set for any groups that the user may belong to. User permissions also take precedence over permissions that have been set using the *PUBLIC name.

A user can also be given the authority to save a specific set of viewing attributes such as zoom, background color, and so forth. The viewing attributes can be used when a document is viewed with the end-user client. The set of viewing attributes, called a logical view, is accessible only to the user that created the logical view.

Document and Annotation permissions can also be set for users by using the *PUBLIC name, group names, and userids. Document permissions include add, delete, update, view, copy, print, and FAX. Annotation permissions include add, delete, update, view, and copy.