Add the audit field to the application group on the Field
Definition page. The field type must be STRING.
Procedure
To define the attributes of the audit field on the Field
Information page.
- In the String area, set the Case to Upper, Type
to Fixed, and Length to 1 (one).
- In the Mapping area, add the Database and Displayed
Values for the audit field.
Database values
are stored in the database and Displayed Values appear in search fields
and the document list.
- Click the Updateable check box to select the
option. This allows the index values for the audit database field
to be changed.
- You must add one set of values for each audit
value that will be used in the DAF file. Up to 8 audit values can
be specified in the DAF file.
The Database Value must match the value of the VALUEn record in the folder section
of the DAF file. It is recommended that the Displayed Value match the value of the TEXTn value
record in the folder section of the DAF file.
Table 1. Examples of
Database Values and Displayed Values in the DAF file.
| Database Value |
DAF File |
Displayed Value |
DAF File |
| A |
VALUE1=A |
Accept |
TEXT1=Accept |
| R |
VALUE2=R |
Reject |
TEXT2=Reject |
| E |
VALUE3=E |
Escalate |
TEXT3=Escalate |
| H |
VALUE4=H |
Hold |
TEXT4=Hold |