Configuring for transferring index information

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To improve the searchability of the archived documents, you can store additional document information with the documents by transferring the index information from the SAP business objects to the archived documents.

The documents that the index information can be transferred to, must be stored in IBM® Content Manager, Content Manager OnDemand, and FileNet® P8 and must already be linked to SAP business objects.

Before you begin

  1. Deploying the index-transfer enablement package
  2. You completed one of the following tasks:

About this task

The following figure shows which parts of the Content Collector for SAP environment must be configured so that you can transfer index information.
Figure 1. Configuration of your Content Collector for SAP environment for transferring index information
The architecture of the Content Collector for SAP environment showing only the parts that must be configured so that you can transfer index information. These parts include SAP ArchiveLink, a Collector Server instance, the repositories, and the connection between the Collector Server instance and IBM Content Navigator.
In your basic instance configuration, you configured the following parts:
  • The repository to which the index information is to be transferred
  • A Collector Server instance
  • An HTTP connection between the Collector Server instance and IBM Content Navigator.
The Collector Server instance communicates with SAP directly.

IBM Content ManagerContent Manager OnDemand No further configuration is needed.

FileNet P8 Because more than one document class can be defined for an object store, you must specify the document classes that are to receive the index information. Only the custom properties of the specified document classes can then be mapped to the SAP attributes that supply the index information. You map the properties to the SAP attributes later in Administration Feature.

Procedure

FileNet P8 In Configuration Feature, take these steps in Extended settings view:

  1. Open the instance configuration that you want to change.
  2. Go to Logical Archives > Logical FileNet P8 Archive id.
  3. Complete the Property Mapping section.
  4. Repeat steps 2 and 3 for each logical archive that is to receive index information.

Results

FileNet P8 In a server configuration profile, you find the following specifications that relate to the index transfer:
Section in server configuration profile Keyword UI field that supplies the value
ARCHIVE REPINFOCLASSES Document classes
RETURN_ALL_ATTR All custom properties can be mapped

What to do next

IBM Content Manager If the documents are stored in IBM Content Manager, you can transfer index information from several SAP business objects to one archived document: Configuring IBM Content Manager for linking one document to several SAP business objects.