User groups

To manage permissions for sets of users across an account, editors can define user groups for the account and then add them to spaces. In this way, the individuals in a user group become participants of a space and can be assigned specific sets of permissions (or privileges) within that space. User groups can be either predefined or custom.

Predefined user groups
There are several user groups that are predefined for every IBM Blueworks Live Account. There is a user group representing each of the license types (Editor, Contributor, Community Member, Viewer) as well as an All Admins user group that includes any user flagged as an Account Admin on the User Management tab of the Admin page. Predefined user groups are included in all of the spaces across an account based on the account customization selections made on the Admin page. When a new user is added to the account, they automatically inherit permissions based on the user type they are assigned in the invitation. These predefined user groups can be added and removed from spaces just like custom user groups.
Custom user groups
Custom user groups can be defined, added to, and removed from spaces to further customize how permissions are managed across the account. This flexibility is useful for users who have groups of users performing similar roles and requiring similar levels of access to Blueworks Live (for example, process analysts, policy managers, and members of a specific project team) that are not well addressed by the predefined user groups.

To create a new user group:
  1. On the User Groups tab of the Library page, click Create New Group.
  2. Provide a name and description for your new group and optionally add an image to represent your new group.
  3. Add members to your group using the Add button.
  4. For each member that you add, select whether to give this user Manage and Edit User Group permission. Users with this permission can add and remove group members.

After you create the group, you can use the group to control access to spaces.

For example, you might have a space that is currently accessible to All Editors and you want to limit it to a specific set of editors. To control access to the space:
  1. Go to the space and click the Users tab.
  2. Remove the All Editors group.
  3. Click Add and select the new user group that you created.

Watch this short video about creating and managing user groups.

Read a transcript of this video.

For more videos, visit Big Blue Helps External link opens a new window or tab and go to the playlist "How to use IBM Blueworks Live."