Subscribing to Blueworks Live processes in the desktop Process Designer (deprecated)

You can access IBM® Blueworks Live processes in the desktop IBM Process Designer by subscribing to those processes. For each Blueworks Live process that you subscribe to, a BPD is created. If the Blueworks Live process that you subscribe to contains linked processes, a separate subscription and BPD is created for each linked process.

Before you begin

About this task

You can subscribe to multiple Blueworks Live processes from one process application. Each process that you subscribe to is managed as a separate subscription.
Restrictions:
  • You cannot subscribe to Blueworks Live processes from a toolkit in Process Designer. Blueworks Live subscriptions are available only from process applications.
  • You cannot subscribe to processes in Process Designer if you are using a Blueworks Live user account that has single sign-on enabled.

Procedure

  1. In desktop IBM Business Automation Workflow, open the Designer view.
  2. If you have not already done so, set the Blueworks Live preferences for IBM Business Automation Workflow by going to File > Preferences > Business Automation Workflow > Blueworks Live and entering the Blueworks Live server URL https://www.blueworkslive.com and the email address that you use as your user ID to log into Blueworks Live.
  3. In the library in the Designer view, click the plus sign next to Blueworks Live Processes.
  4. Enter the password that you use to log in to Blueworks Live and click Next.
  5. Select the check boxes next to the processes that you want to subscribe to.
    If the list of processes displayed is too long, you can filter the list of processes by typing part or all of the space name containing the processes you are looking for. To preview a Blueworks Live process in a web browser, click the preview icon next to the process name.
    Restrictions:
    • You can subscribe only to Blueworks Live processes that have at least one snapshot. If you select a process that does not have a snapshot, you are notified and the subscription is not created.
    • You can subscribe only to Blueworks Live processes that have a process diagram. Processes without diagrams are not displayed in the list.
  6. On the Summary page, verify the list of Blueworks Live processes shown. If you want the subscription names that are displayed in Process Designer to be different from the Blueworks Live process names, type the new names in the BPD name fields for the relevant processes.

Results

Blueworks Live processes that you subscribe to are displayed in the Blueworks Live Processes category in the library. The Blueworks Live process names that are longer than 64 characters are truncated in the list. If you go to the All category and click to see all library items in the current process application, Blueworks Live items are marked with a Blueworks Live tag.

When you subscribe to a Blueworks Live process, library items are created automatically. The following table shows the mapping between the elements in Blueworks Live and the new elements created in Business Automation Workflow.
Table 1.
Blueworks Live element New element created in Business Automation Workflow
Process BPD
Milestone Timing interval created for each interval. Tracking group created to contain all timing intervals in process.
Normal activity User task implemented by a new heritage human service, if assigned to a swimlane participant. System task implemented by the default system service, if not assigned to a swimlane participant.
User task User task implemented by a new heritage human service
Decision task Decision task implemented by a new decision service
Service task System task implemented by a new general system service
Robot task Task performed by a robot that is implemented in IBM Robotic Process Automation (IBM RPA) with Automation Anywhere or in other robotic process automation tools
Subprocess Subprocess
Linked subprocess New BPD created for linked-to process, with its own subscription
Parallel gateway Parallel gateway
Exclusive gateway Exclusive gateway
Inclusive gateway Inclusive gateway
Swimlane participant Team
Process inputs Included in process documentation
Activity inputs Included in activity documentation
Process outputs Included in process documentation
Activity outputs Included in activity documentation
Start event None start event
Timer start event If the timer start event is the only start event in the diagram, a none start event is created.
Message start event Message start event
Message event Message receiving event
Timer event Timer event
End event (default) End event
Error end event Error end event
Message end event Message end event
Message boundary event Message boundary event
Timer boundary event Timer boundary event
Error boundary event Error boundary event
Escalation boundary event No corresponding element created
Loop marker: Simple loop Simple loop
Loop marker: Multi-Loop Multi-instance loop
Documentation (activity) Documentation for activity
Documentation (process) Documentation for process
Activity details (cost, business owners, etc.) Included in activity documentation
Process details (cost, business owners, etc.) Included in process documentation
Tags No corresponding element created
Policies No corresponding element created
Attachments No corresponding element created

What to do next

If you subscribe to Blueworks Live processes and need to change those processes later, you can open the processes in Blueworks Live directly from Process Designer. Right-click the subscription and select Open in Blueworks Live. You can make the required changes in both Blueworks Live and Process Designer, and then reset the subscription date so that you know your process application is in sync with Blueworks Live. Make sure to subscribe to only those Blueworks Live processes that you want included in the process application.

To find out if other people have updated the Blueworks Live process, see Managing changes for Blueworks Live processes.