Roster permissions
A workflow roster is a database structure that stores information
about all workflows in an isolated region. Workflow rosters provide Content Platform Engine workflow administrators
an efficient way to locate specific active workflows.
Rosters permit the following access rights:
| Permission | Access rights |
|---|---|
| Query | View the roster summary of the work item. Users can also view the work item itself if they have read access to the queue containing the work item. If no user or group is assigned, any user can query the roster. |
| Create | Launch a workflow. If no user or group is assigned, any user can launch a workflow. |
In a case management solution, case workers must be given Create rights on the roster associated
with the solution. These rights ensure that workflows that are associated with activities are
launched when the worker performs the action on the case. Activities can move to the Working state,
causing workflows to launch, in several ways:
- A new case is created. Any automatic activities that have no preconditions, or where the preconditions are already met, are launched when the case is created. The user who created the activity must have Create rights on the roster.
- A document is created and added to the case. If there is a precondition that causes an activity to move to the Working state because a document is added to the case, the user who adds the document must have Create rights on the roster.
- A case property is updated. If there is a precondition that causes an activity to move to the Working state because of a property value update, the user who updates the property must have Create rights on the roster.
- A manual activity is started. When the user manually starts an activity, the workflow is launched. The user who starts the activity must have Create rights on the roster.
- A new activity is created. Any user who creates new user-defined or discretionary activities must have Create rights on the roster.
This topic only applies to BAW, and is located in the BAW repository. Last updated on 2025-03-13 12:15