This topic applies only to the IBM Business Automation Workflow Advanced configuration.

Task authorization and work items

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Every task role enables users to carry out an exact set of actions on the associated task. A person's authorization is managed using work items. A work item represents the relationship of the assigned person to the task actions implied by the task role.

A work item has the following aspects:
  • The identity of a user or user group
  • The identity of the object, for example, human task or BPEL process, upon which actions can be performed
  • The task role that the users are associated with
The people associated with a work item can be specified in one of the following ways:
  • As exactly one user ID. This leads to a user work item.
  • As exactly one user group ID. This leads to a group work item.
  • For every user by using the Everybody people assignment criteria. This leads to an Everybody work item.
The authorization mechanisms of Business Process Choreographer ensure that a user can perform the actions associated with a work item if one of the following conditions holds:
  • The user logs in with a user ID that matches the specified user ID for the user work item
  • The logged-on user is a member of the group that corresponds to the specified group ID for the group work item
  • The work item is a work item that is assigned to everybody

The Human Task Manager API provides methods for querying human tasks, escalations, and other objects. When a query is run, a user's authorization to see the queried data is ensured by returning only the data for which the user has a work item. You can also use the API to manage instance-based authorization. This is done by creating and deleting work items, and by transferring work items between people. For more information on these API methods, see the Javadoc for the HumanTaskManager interface in the com.ibm.task.api package.