810 - Invoice

Segment: BIG - Beginning segment for invoice

Loop

Level: Heading

Usage: Must use

Semantic notes:

• BIG01 is the invoice date.
• BIG04 must contain the purchase order number in order for the purchase order to be linked to the invoice.
• If multiple purchase order numbers are associated with this invoice, an invoice detail is required.

Segment: CUR - Currency

Loop

Level: Heading

Usage: Optional - Used

Comment: This segment specifies the currency that is used in a transaction.

Segment: REF - Reference identification

Loop

Level: Heading

Usage: Optional - Used

• If REF01 is set, REF02 is required.

Semantic notes:

• If REF01 is set to PO, REF02 is the purchase order number when the number exceeds 22 characters.
• If REF01 is set to CN, REF02 is the pro/invoice number.
• If REF01 is set to BM, REF02 is the bill of lading number.
• If REF01 is set to MA, REF02 is the manifest number.

Segment: IT1 - Baseline item data (invoice detail)

Loop: IT1

Level: Detail

Usage: Optional

Syntax note:

• If any qualifier field specifies a PO, the corresponding service/ID field is required.

• IT101 refers to the line item on the original purchase order.
• IT103 is interpreted as UN (Units) if it is not specified.
• IT105 is interpreted as PE (Price for Each) if it is not specified.
• If multiple purchase orders are referenced by this invoice, then one of the qualifier fields IT106, IT108, and so on, is set to PO.
• If multiple purchase orders are referenced by this invoice, then one of the service/ID fields that is associated with the PO qualifier stores the purchase order number of that line item.
• The first UPC qualifier that is found in this list is used. The following product/service ID qualifiers are UPC-related :
  • U2 - UPC/EAN shipping container code (1-2-5-5-1)
  • UA - UPC/EAN case code (2-5-5)
  • UD - UPC/EAN consumer package code (2-5-5)
  • UI - UPC consumer package code (1-5-5)
  • UK - GTIN (14 digits) - UPC/EAN shipping container code (1-2-5-5-1)
  • UP - UPC consumer package code (1-5-5-1)
  • UN - UPC/EAN Case Code Number (1-1-5-5)

• The default configuration searches for the following list of product qualifier codes for matches:

  MG, PI, SK, VC, VN, VP, MN, EN, EO, OM, PU, PN, ZZ, XA, XP, IS, GS, BP, CB, IN, EP, F1

  The first product qualifier code found in this list is extracted and displayed in the UI in the line item section when using the default configuration. The content associated with the product qualifier is referenced by the line item matching algorithm, which links line items between two related doc types. All line item qualifier codes in the list, and their values, are extracted but are not displayed. This data is used as a backup option for line item matching if the primary algorithm does not find a definitive link. Matches by this method are indicated with a low confidence rating.

  Note: If the line item qualifier, that is relevant between two doc types, is not displayed first or isn't in the list, create a company or trading partner level configuration to force the selection of the qualifier you want to use.

Segment: CTP - Pricing information

Loop: IT1

Level: Detail

Usage: Optional - Used

Comment: This segment specifies the unit price code that is used in a transaction.

Segment: PID - Product / item description

Loop: IT1/PID

Level: Detail

Usage: Optional - Used

Semantic note:

• PID01 is set to Free Form (F).
• PID05 is the description that is associated with the SLN line item.
• The first PID instance is used.

Segment: SLN - Subline item detail

Loop: IT1/SLN

Level: Detail

Usage: Optional - Used

Syntax notes:

• If SLN09 is specified, SLN10 is required.
• If SLN11 is specified, SLN12 is required.
• If SLN13 is specified, SLN14 is required.
• If SLN15 is specified, SLN16 is required.
• If SLN17 is specified, SLN18 is required.
• If SLN19 is specified, SLN20 is required.
• If SLN21 is specified, SLN22 is required.
• If SLN23 is specified, SLN24 is required.
• If SLN25 is specified, SLN26 is required.
• If SLN27 is specified, SLN28 is required.

Semantic notes:

• The first UPC qualifier that is found in this list is used. The following product/service ID qualifiers are UPC-related :
  • U2 - UPC/EAN shipping container code (1-2-5-5-1)
  • UA - UPC/EAN case code (2-5-5)
  • UD - UPC/EAN consumer package code (2-5-5)
  • UI - UPC consumer package code (1-5-5)
  • UK - GTIN (14 digits) - UPC/EAN shipping container code (1-2-5-5-1)
  • UP - UPC consumer package code (1-5-5-1)
  • UN - UPC/EAN Case Code Number (1-1-5-5)
• Seller/supplier qualifiers are preferred over buyer qualifiers. The first seller/supplier qualifier that is found (MG-VP) in the list is used. If a seller/supplier qualifier is not found, the first found buyer qualifier is used. The following product number or ID-related product/service ID qualifiers are seller or buyer-related:
  • MG - the part number of the manufacturer
  • PI - the item code of the purchaser
  • SK - stock keeping unit
  • VC - the catalog number of the vendor (seller)
  • VN - the item number of the vendor (seller)
  • VP - the part number of the vendor (seller)
  • BP - the part number of the buyer
  • CB - the catalog number of the buyer
  • IN - the item number of the buyer

Segment: TDS - Total monetary value summary

Loop

Level: Summary

Usage: Mandatory

Segment: CTT - Transaction totals

Loop

Level: Summary

Usage: Optional

Semantic notes:

• CTT01 is equal to the number of IT1 segments in a transaction.
• CTT02 is equal to the total quantity of IT102 fields. If that value is missing, this quantity is calculated.