Duplicate Checking

IBM Sterling e-Invoicing provides checking for duplicate invoices. If duplicate invoices are found, only the first invoice will be processed. The duplicates are not processed.

Duplicate invoices can cause delays in processing, can cause issues during internal and tax authority audits, and can cost buyers and sellers time and money.

Sterling eInvoicing uses duplicate checking to ensure e-Invoices are not reprocessed. Duplicate invoices are identified based on the following criteria:
  • Company and Invoice Identifier combination
  • Company, Invoice Number, Supplier VAT ID, and Buyer VAT ID combination
During supplier-side processing, duplicate checking occurs before signing and archiving. If duplicate invoices are found during supplier-side processing, the invoice will not be signed.

For Brazil, Mexico, and Turkey, the Invoice Identifier, if not passed, will be computed and used as per country regulations.