Create a new workspace

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Each Aspera on Cloud workspace inherits the settings you configure for your organization. However, you can override inherited settings for an individual workspace.

Note: Your ability to create new workspaces depends on your Aspera on Cloud subscription edition.

To create a new workspace, do the following:

Define and brand it
- The name label appears to members as the workspace name.
- The description is available to admin users only, for the purposes of identifying, describing, or distinguishing it from other workspaces.
- An optional graphic can help identify the workspace to its members.
Designate the transfer node and folder to store the workspace home folders and packages
- Accept the default inherited from the organization setting or select from the list of available nodes.
Designate members
- You can select members from users, user groups, and external users.
- Designate certain users as managers of this workspace.
If desired, override the global settings governing the behavior of the applications in the organization. App settings configured globally are inherited by each workspace. You can configure the applications available to users of this workspace, and the settings of each application available to members of this workspace.
Configure management settings for this workspace.
Configure email notification templates and delivery settings for this workspace.

Create a workspace

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Your ability to create new workspaces depends on your Aspera on Cloud subscription edition.

Go to Workspaces > Create new.
Enter a name, up to 20 characters in length, that appears to end users as the workspace name; if desired, enter a description visible to administrators only.
To brand the workspace with a logo or other graphic, select or drag and drop the graphic to add.
To change the default storage location for this workspace, click the field labeled Node to store home folders and packages field and select the desired node.

Note: If you select a node in AWS storage with an archival storage class (Glacier, etc.), Aspera on Cloud disables the Packages app and limits certain user actions in the Files app in this workspace. For details, see Attach an AWS S3 bucket.
On the node you select, the default storage paths are:
- For content in the Packages app: /workspace_id/packages.
- For content in the Files app: /workspace_id/home.
Note: Once you click Create at the end of this procedure, you cannot change the node that supports it.
To select a different storage path, do the following (if you do not select a specific folder, the workspace folder resides on the root level of the node):
1. Click to set the toggle labeled Use default storage path to No, then click Choose path.
2. Provide access credentials:
  - Enter the node secret and click Log in.
  - Click Use custom access key, enter the key and secret, then click Log in.
3. To navigate into an existing folder, click the folder row. To return to a previous level of the folder tree, click the breadcrumb and select the intended level.
4. To create a new folder on the node, click go to the intended location in the folder tree and click Create folder, name the folder, then click Create.
5. Select the folder: click to select the button to the left of the intended folder, then Click Submit.
  In the location you select, the storage paths are:
  - For content in the Packages app: /chosen_folder/packages.
  - For content in the Files app: /chosen_folder/home.
Click Save.

Add members to a workspace

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The Members tab appears after you create the workspace.

Click Members > Add members.
Enter the names of existing users or user groups to add as members to this workspace.
If you add user groups, the members of the group inherit membership in the workspace. For related details, see Direct and inherited memberships.
To make a member a manager of this workspace, click Workspace manager on the user row.
Click Add.
To remove a member, select the user row, then click Revoke in the table header.
If a member has both direct and inherited membership, see Direct and inherited memberships for a procedure to remove them from the workspace.

AoC sends this user an email notification inviting them to join the workspace, including a direct link to the workspace.

Note that individual users can configure their email notifications settings, including this one, by clicking their user icon in the upper right of the app and selecting Account settings. If the email notification does not arrive, the user should check these settings. If the issue persists, see Email notifications.

Configure applications for a workspace

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By default, the Files and Packages apps are available for all users in each workspace when these apps are enabled for the organization. For details, see Applications: Overview.

Apps in a workspace inherit the settings configured globally for the organization. You can override the inherited settings for a workspace if desired.

For details and procedures, see Packages app: Send and receive files and folders and Files App: Using a shared file repository.

Note: The Applications tab appears after the workspace is created.

Configure manager settings for a workspace

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You can designate one or more members of a given workspace to be a manager of the workspace. You can then delegate these specific management tasks to the workspace manager:

Configure email delivery settings
Configure the Files app for this workspace
Configure the Packages app for this workspace

For details, see Assign the workspace manager role.

Note: The Settings tab appears after you create the workspace.

Configure email templates and notification settings for a workspace

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Email notification templates and delivery settings for a workspace are inherited from the global email settings configured for your organization. You can override global settings for a given workspace. See Customize email notification templates and Control email notification delivery.

Note: The Email settings tab appears after the workspace is created.