Vendor Summary report

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◆ Applies to: Vendor Insights on TBM Studio 12.8 and later (v107)

Use the Vendor Summary report to analyze the total vendor portfolio spending across vendor type and time. This report is designed for:

  • CIO and senior IT leadership
  • Application Owners
  • Services Owners
  • IT Finance Managers
  • Vendor Managers

Display the Vendor Summary report

In the Application menu, select Vendor Insights .

  1. Navigate to Report Collections > Vendors .
  2. From the bar at the top of the page, select Vendor Summary .
  3. To export or email your data, select Export ( img ) at the top right of the page and select an export format.

The Vendor Summary reports contain the following elements:

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(1) Report collection

This report collection provides the details you need to analyze your vendor portfolio spending across vendor type and time:

  • Vendor Summary (described in this article)

(2) KPIs

KPIs provide a high-level view of your vendor spend and contract expiration:

  • Vendor Spend - This KPI shows the total spend for the current period and the number of vendors spending in the current period. Spend is the sum of all account payables in the current period.
  • Vendor Spend YTD - This KPI shows the total vendor spend YTD and the difference in the YTD spend between the previous and current year.
  • Contracts Expiring < 90 Days - This KPI shows the number of contracts expiring in less than 90 days, and in less than 180 days.
  • Min Committed Spend for Contract Expiring < 90 Days - This KPI shows the minimum committed spend for contracts expiring in less than 90 days, and in less than 180 days.

(3) Vendor Spend by Type

Use this section to understand whether the vendor spend aligns with the vendor strategy as categorized in the vendor type. For example, given that the vendors are categorized into Strategic, Transactional, and Preferred vendor types, if the company strategy is to spend more with fewer strategic vendors, this section will show the trending progress of that strategy based on actual spend.

  • Use the Year to Date chart to see vendor spend YTD as a percentage of total spend by vendor type. View the vendor spend for the vendor type by hovering over the vendor type.
  • Use the Trend over Time chart to see the trend of monthly spend by vendor type over the past 12 months.

(4) Vendor Spend across Time

Use this section to understand the spending of specific vendors. Use the bar chart to see the vendors with the highest spend. Use the table to view the details of those top vendors during the selected time period, sorted by the highest spending vendors on top.

Click the tabs to view spend for the current period, current quarter, and YTD. The slicers for vendor owner, vendor manager, and vendor type allow you to narrow the results as needed.

For additional details about a specific vendor, click in the chart or click on the Parent Vendor Name column in the table to open the Vendor Detail report .

(5) Vendor Details

Use this table to further analyze the vendor portfolio and vendor spend. You can filter the table by various vendor attributes and see their spend in the current period, current quarter, and YTD.

Use the options above the table to add specific details to your analysis, including IT tower, parent vendor, vendor service, sub-tower, function, service, type of dependency, and location.

For additional details about a specific vendor, click in the Vendor Name column to open the Vendor Detail report .

Questions answered

Use the information presented in this report to answer the following questions:

  • Which vendor types compose my vendor costs?
  • How are we progressing against the vendor strategy? Does the spend reflect the vendor strategy?
  • What changes should we make to re-balance vendor spend?
  • How fragmented/concentrated is spending across vendors?
  • Do we have redundant vendors?
  • Where do we have variances in spend?