Multi-Currency

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Apptio Planning supports multi-currency setups that allow you to enter, display, and reconcile financial data across different currencies. This is especially useful for global organizations that manage budgets in various regions.

Enabling Multi-Currency

Note: Admin or Budget Process Owner roles are required to edit Company Profile settings.
  1. Click the Gear icon and open Company Profile.
  2. In the Currency section, check Enable Multi-Currency.
  3. Set the default Currency for your environment.
  4. (Optional) Enable Show ISO Currency Codes instead of Symbols if you prefer ISO codes (e.g., USD, EUR) over currency symbols.
  5. Click Save to apply your changes.

Setting Up Multi-Currency Exchange Rates

Once multi-currency is enabled, you’ll need to configure exchange rates so the system can accurately convert values between currencies.

Apptio Planning uses two separate exchange rate tables:

  • Actuals Currency Rate — applied to historical periods
  • Plan Currency Rate — applied to plan and forecast period

Steps to configure exchange rates:

  1. Go to Configuration > Reference Data > Actuals Currency Rate or Plan Currency Rate.
  2. Open the Ellipses menu and choose either:
    1. Export Template to download a blank template, or
    2. Export to download existing rate data for update.
  3. Populate the file and define the following fields:
    1. From Currency – ISO code of the base currency (default currency defined in the Company Profile)
    2. To Currency – ISO code of the target currency
    3. Rate — the conversion rate
    4. Effective From — start date for the rate. Use YYYY-MM-DD or MM-DD-YYYY date format.
  4. Ensure to define the base rate by setting the default currency to itself — e.g., USD → USD with a rate of 1.
  5. Import the updated file and publish the changes.

Entering Line Item Values in Different Currencies

  • When multi-currency mode is enabled, each line item will include a Currency. Line items can only be edited when the global Currency menu (in the top navigation bar) is set to Original.
  • You can enter values in any defined currency on a per-line-item basis.
  • To view converted values, select a currency from the global Currency menu — the Expenses table and dashboards will automatically convert all values to the selected currency using the appropriate exchange rate for that period and data type (Actuals or Plan).

Configure Default Currencies per Department

Note: Admin or Budget Process Owner roles are required to manage Reference Data.

You can define adefault currency for each Department to ensure data entry is aligned with local or regional financial requirements.

Steps:
  1. Open the Department reference data table.
  2. Export the Department data and enter the desired default currency code in the Currency column for each Department.
  3. Re-import the updated file and publish the changes.

If a Department does not have a currency defined, the default currency(defined in the Company Profile) will be used when accessing that department.