Restricting the access to IBM Content Manager documents

If you want to ensure that only documents with specific attribute values can be viewed, store the documents in an item-type subset for which filter attributes are defined. The attributes must not have several values.

Before you begin

In IBM Content Manager, complete the Attribute filter for view section when you create or change the item-type subset. In Content Collector for SAP, choose either of the following methods:

• Store only documents in the item-type subset that have the attributes for which a filter is set and that have the attribute values that meet the filter criteria. In this case, include the filter attributes in an attribute-name mapping file. Content Collector for SAP then checks whether the attribute values meet the filter criteria before it stores the documents in the item-type subset.
• Add the filter attributes and their values to the documents that do not have the filter attributes before the documents are stored in the item-type subset. In this case, you must change the instance configuration. In Configuration Feature, take these steps in Extended settings view:
  1. Open the instance configuration that you want to change.
  2. Go to Logical Archives > Logical IBM Content Manager Archive id > Attributes.
  3. Select the Add view-filter attribute check box.
  4. Repeat steps 2 and 3 for each logical archive that represents an item-type subset where documents with added filter attributes are to be stored.

Results

In a server configuration profile, you find the following specification that relates to the access restriction regarding IBM Content Manager documents:

Section in server configuration profile	Keyword	UI field that supplies the value
ARCHIVE	ADDVIEWFILTERATTR	The selection of the Add view-filter attribute check box results in the value YES.