Defining the Privacy and Acceptable Use menu items

You can modify the Help menu to include links to a privacy statement and an acceptable use policy.

About this task

You can add the following items to the Help menu:
  • A privacy statement menu item

    Opens a link, for example, to an intranet site with more information about privacy. The link opens in a new tab.

  • An acceptable use policy menu item

    Opens a link, for example, to an intranet site with more information about acceptable use. The link opens in a new tab.

You define a menu item by using application text labels and registry settings.
Privacy Statement menu item
You define the menu item name in app.header.privacy.label. This name is what users see in the menu. The default is Privacy Statement.
You define the link in the Applications > Common > Privacy Link URL setting. When users click the menu item, this link opens in a new tab.
Note: This link is also used by the privacy statement link on the login page. For more information, see Defining messages and behavior on the login screens.
Acceptable Use Policy menu item
You define the menu item text in app.header.acceptable.use.label. This name is what users see in the menu. The default is Acceptable Use Policy.
You define the link in the Applications > Common > Acceptable Use URL setting. When users click the menu item, this link opens in a new tab.
Note: This link is also used by the acceptable use policy link on the login page. For more information, see Defining messages and behavior on the login screens.
Figure 1. Help menu with the Privacy and Acceptable Use menu items
The Help menu is displayed. The menu items are Help, About, Privacy, and Acceptable Use

The placement of the Privacy Statement and Acceptable Use Policy items in the menu is fixed and cannot be changed.

Each locale can have one name for a menu item. The user's locale determines the text that is displayed. The text that is defined in the en_US locale is the default text if the user's locale is not saved in the browser.

Procedure

  1. Click Open Administration menu Administration menu > System Configuration > Application Text.
  2. Click filter icon to access the search filter.
  3. Click Labels.
  4. Search for one of the following labels, and then click the link to edit the application text.
    • For the Privacy Statement menu item, specify the name of the menu item in app.header.privacy.label.
    • For the Acceptable Use Policy menu item, specify the name of the menu item in app.header.acceptable.use.label
  5. Click the name of the locale code you want to modify, for example, en_US.
  6. Type the text that you want to display in the menu.
  7. Click Done.
  8. Specify the URL to display when users click the menu items.
    1. Click Open Administration menu Administration menu > System Configuration > Settings.
    2. Edit the following settings:
      • For the Privacy Statement menu item, specify the URL of the privacy statement in the Applications > Common > Privacy Link URL setting.
      • For the Acceptable Use Policy menu item, specify the URL of the acceptable use policy in the Applications > Common > Acceptable Use URL setting.
  9. Log out and log back in to see your changes.
    Tip: To remove a menu item, clear the text in its application text label and remove the URL from its registry setting.