Calendars

You use calendars to define working hours for people, organizations, locations, assets, employees, and spaces. Calendars can be associated with any business object, so that you can coordinate events, activities, repairs, maintenance, temporary usage, and downtime.

Calendars are initially created in the Data Modeler application when a business object is created. You can specify that the business object has a calendar, which gives you the ability to schedule events for the business object. Calendars are also used in the Gantt functionality and the availability functions.

If you have a scheduling exception for a person, you can set up a specific calendar to associate with that person. For example, you can create a calendar for a specific person who has a unique schedule and does not work during typical business hours.

Note: If you create a 24-hour calendar with a Start Time of "0:00 AM" (or 12:00 AM) and an End Time of "24:00 AM", then the working hours are displayed with no decimal values. But if you want to create a 23.99-hour calendar or calendar with decimal values, then use a Start Time of "0:00 AM" (or 12:00 AM) and an End Time of "11:59 PM".

Note: To create a 24-hour Availability Calendar, the Start Time must say "0:00 AM", the End Time must say "24:00 AM", and the # of Hours must say "24".

Events

Scheduled events are displayed on the calendar as active links. Any event that is scheduled for the business object record is displayed on the calendar day that corresponds with the start date of the event. You can select the link to open the event record.

Calendar events are displayed with a color. For example, declined reservations can appear in a calendar in red. You can change the color for declined events in Tools > System Setup > General > Application Settings, selecting Reservation Settings, and changing the declined booking color. You can define the default color for all other event colors in Tools > Administration > Style Manager, selecting Form Styles, and selecting Event.

Attention: Non-admin users may not have the ability to see the action buttons in the Calendars page of Tools > System Setup. In order to enable the action button, a Application Administrator must allow access to any security group the non-admin user is in. To do this, go to Tools > Administration > Security Manager and click on a security group to which the non-admin user is a member. Click on the access tab. Expand the triSetup BO and click on triCalendar. In the data access section, choose either Read, Update and Create or Full Access. Save and close. A server restart is required in order to take effect. Note that only admin users are allowed to edit the Default Calendar no matter the security settings.