Configuring IBM Content Manager repositories for IBM Content Navigator for Microsoft Office

If you want to use IBM Content Navigator for Microsoft Office to access documents that are stored on an IBM Content Manager repository, you must specify the classes that are used when users add email to the repository or when users create folders.

Before you begin

Before you configure your IBM Content Manager repositories for IBM Content Navigator for Microsoft Office, you must create or configure a class for adding email to the repository. You must create or configure a class with the following properties:
Table 1. Required properties for a class that can be used when adding email from Microsoft Outlook
Microsoft Outlook Property Repository Property Property Type
Subject EmailSubject String
From From String
To To Multi-valued string
CC CarbonCopy Multi-valued string
Sent on SentOn Date Time
Received on ReceivedOn Date Time

The class that you specify when you configure your IBM Content Manager repository must use the property names exactly as they are shown in the Repository Property column of the table above. If the property names match, IBM Content Navigator automatically maps Microsoft Outlook properties to the properties in the class.

You can change the delimiter for IBM FileNet® Content Manager multi-value string properties. For IBM Content Navigator for Microsoft Office, you can use a new configuration option to specify the delimiter to use to separate values for multi-value string properties. By default, the delimiter character is a comma (,) that restricts users from entering a value that contained a comma. To resolve this problem, you can set the Delimiter for multi-value string properties option to another delimiter character, such as a semi-colon (;).

About this task

Tip: Users access IBM Content Navigator for Microsoft Office from a IBM Content Navigator desktop. If you have multiple repositories that are associated with the desktop, complete this task for each of the repositories that is associated with the desktop. If your users access IBM Content Navigator for Microsoft Office from more than one desktop, complete this task for each of the repositories that is associated with those desktops.

Procedure

To configure IBM Content Manager repositories for IBM Content Navigator for Microsoft Office:

  1. Open the administration tool in the web client.
  2. Click Repositories and select the repository that you want to configure for IBM Content Navigator for Microsoft Office.
    The repository that you select must be associated with the desktop from which users access IBM Content Navigator for Microsoft Office.
  3. Click Office Properties.
  4. Specify the class that you want to use when users add email to the repository from Microsoft Outlook. If you want IBM Content Navigator for Microsoft Office to automatically map the Microsoft Outlook properties to properties in the class, you must specify a class that has the property names in the table above.
  5. Specify the class that you want to use when users create folders in IBM Content Navigator for Microsoft Office.
  6. Save the changes to the repository.

What to do next

Repeat this task for each repository that is associated with the desktop or desktops from which users access IBM Content Navigator for Microsoft Office.