Adding Storage to a Workspace

Sharing a Folder with a Workspace

As an administrator, you can share folders in your attached storage with one or more members of a workspace. When you share as an admin rather than as a user, all admins can control who has access and which access permissions they have. When a user shares, only that user can revoke or change access permissions.

Use this procedure to give users in the Files application:

  • Shared access to content in your cloud or on-prem storage.
  • A folder in which they can collaborate on content according the permissions you set.

Once you share the folder, users see it on the top level of their Files app.

For each folder you share, you set permissions for each user and group you share with. These permissions determine the actions that users can take on the folder contents. For details, see Content Permissions.

This procedure allows you to share one folder at a time with one or more members of a single workspace. To share multiple folders, or to share a folder with users in multiple workspaces, repeat the procedure

Share a Folder with Workspace Members

Note: To complete this procedure, you need the secret of the node containing the folder you want to share.
  1. Go to Workspaces > workspaceName > Applications > Files app > Shared folders > Add shared folder.
  2. Do one of the following:
    • Enter the node secret and click Log in.
    • If you have a different access key for this node, click Use custom access key, enter the key and associated secret, then click Log in.
  3. To create a new folder on the node, do the following:
    1. Click Create folder.
    2. Enter a name for the new folder and click OK.
  4. From the list of folders that displays, click the option button to the left of the folder you want to share.
    Note: If required, you can click a folder name to drill into it. Go back up a level using the drop-down list at the top of the modal.
  5. To display a different name for the folder to the workspace, enter the desired name in the Share as text box.
  6. Click Create.
  7. Click Add member.
  8. Enter the names of workspace members with whom to share this folder. Note: To share with all members of the workspace, enter the workspace name.
  9. Click Add.
  10. To change a user's access to the shared folder, click the user row to open the record, adjust permissions as required, then click Save.
  11. To remove a user's access to the shared folder, select the check box to the left of the user row and click Delete.
Note:

When new members join the workspace Files app, they can see and access shared folders as follows:

  • Folders shared with the entire workspace.
  • Folders shared with the new member as an individual or as a group member.

Add a Member to an Existing Shared Folder

  1. Go to Workspaces > workspaceName > Applications > Files app > Shared folders.
  2. Do one of the following:
    • Enter the node secret and click Log in.
    • If you have a different access key for this node, click Use custom access key, enter the key and associated secret, then click Log in.
  3. Right-click Share.
  4. Click Add member.
  5. Select the access permission for this new member.
  6. Enter the member name.
  7. Repeat steps 5 and 6 for additional new members.
  8. Click Add.