Suspending access permits

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You can suspend individual, or multiple access permits as your requirements change. For example, you can suspend an access permit for an inspector in between inspections. When an emergency arises that requires a quick response at a work site, you can suspend all active access permits with a single action. This action eliminates the need to change the status of individual access permits, saving time, and potentially reducing the impact of hazardous conditions. When you suspend access permits, you can notify personnel that work activities for those access permits are suspended.

Before you begin

In the People application, create person records for personnel, including email addresses.

In the Roles application, create a role record. You can create a role record for any person who is associated with the access permit. For example, the role of REQUESTOR resolves to the email address that is specified for each requester on an access permit.

In the Communication Templates application, create a template to standardize frequently used email communications. In the template, specify the role that was added to the Roles application for access permits. You can also use the provided communication template.

About this task

To be suspended, an access permit must be in active status.

Procedure

  1. From the List tab of the Access Permits application, select Suspend Active Permits from the More Actions menu.
  2. In the Suspend Active Permits dialog box, add the reason why the access permits are suspended.
  3. Specify the site that is associated with the access permits that need to be suspended, and click List Impacted Permits.
  4. Select Send Communication to notify personnel of the suspension of active access permits at their location.
  5. Click OK to save the record. The suspension ID and reason for suspension is added to each of the access permits.

Example

For example, you can suspend 10 access permits at a specific site. Each access permit might have a different person who is specified as the requester. REQUESTOR is set up as a role in the Roles application, and referenced in the Communication Templates application. When a communication is sent, the system resolves the ROLE to the DATA (email address) for each requester. The email is sent to the 10 requesters of the access permits.