Setting expiration dates on artifacts

You can set expiration dates for individual artifacts or multiple artifacts at the same time, which serve as reminders to review artifacts and determine whether they should be archived or updated. Artifacts are automatically archived when they expire.

About this task

When an expiration date is set, both the administrator and the artifact owner receive reminder emails 7 days, 3 days, and 1 day before the scheduled date. After the expiration date is passed, the artifact is automatically archived and they receive a confirmation notification.

1. Go to Admin > Artifact management tab.
2. To set an expiration date on a single artifact:
   1. In the artifacts table, hover over the artifact row and click the Actions menu.
   2. Select Add expiration date.
   3. Enter the expiration date.
3. To set an expiration date on multiple artifacts:
   1. In the artifacts table, select the checkboxes next to the artifacts that you want to update.
   2. In the bulk action toolbar that appears, click Update expiration date.
   3. Enter the expiration date to apply to all selected artifacts.
4. Click Save.

What to do next

You can decide to enable the retention policy to automatically delete archived artifacts after a specific period of time. For more information, see Configuring a retention policy.