Locked templates
Locked templates are email templates that organization administrators create to include restricted content blocks. Marketing users can insert and modify only in areas that are specified as editable.
Use a locked template when you want to lock certain areas of your email to remain constant or untouched, such as your logo or privacy policy. Other areas can remain editable, such as content areas that require daily updating. You can use locked templates to:
- Ensure consistent branding.
- Simplify CAN-SPAM compliance.
- Reduce risk exposure to litigation.
- Provide an intuitive, web-based editing interface.
Org admin responsibilities
The org admin sets up locked template access and rights in the User Accounts settings. The org admin also defines which users can be Web Compose users or Quick Compose users.
The org admin specifies which content areas are locked. A template user cannot edit or delete the locked content.
There are three components to locked templates:
- The Master locked template
- The Published locked template
- The Editable locked template
The creator of the master locked template is responsible for publishing the master and published locked templates to a shared location. Other users are restricted to working in the editable areas of the Editable locked templates. After you create your master template, you need to publish it. This produces your published locked template.
Other users open and save an instance of the published locked template, which creates an editable locked template. Marketers never change a published locked template. They can then edit the locked areas of the template through the WYSIWYG editor.
Ultimately, there is only one master locked template, only one published locked template, and multiple editable locked templates. The editable locked templates are also called quick compose emails, which you treat like you would regular emails, just with some template elements already in place.
Marketers' use of templates
You can work on the saved editable locked template over several days by opening the editable locked email that you saved. Later, when you want to create another newsletter with the same template, you use the Published locked template, save a new editable template, and edit that one. Once the editable locked template is saved, it is ready for you to send.
Locked templates are available for all types of email, including autoresponders, programs, and standard dynamic content.