Attaching signatures to documents

About this task

When you design a form for an electronic signature, you can design it so that either the user is prompted to sign the document when mailing it or the document is automatically signed.

To enable signing:

Procedure

  1. Create a form with a SendTo field or, alternatively, create a LotusScript® program that uses the Send method of the NotesDocument class with a recipient's argument.
  2. Create at least one sign-enabled field of field type COMPUTED. To sign-enable a field, assign the property "Sign if mailed or saved in section" in the Advanced tab of the Field Properties box.
  3. Enable the form for mailing in one of the following ways:
    • Use a Send Document form action
    • Enable the form property "On Close: Present mail send dialog"
    • Create a MailOptions field with the value 1
    • Use an @MailSend formula, or a program created with IBM® LotusScript that uses the Send method of the NotesDocument or NotesUIDocument class.

Results

The signing occurs during mailing in one of the following ways: the sender chooses "Sign" in the Mail Send dialog box, the form contains a field named Sign with the value 1, the form uses @MailSend with the [Sign] flag, or the form uses a LotusScript program with the SignOnSend property set to TRUE.

To attach signatures to controlled-access sections

About this task

If you set up a controlled-access section for signing, Domino attaches an electronic signature when the document containing the controlled-access section is saved.

To attach a signature to a document when it is saved:

Procedure

  1. Create a form with a controlled-access section.
  2. In the controlled-access section, create at least one sign-enabled field. To sign-enable a form, assign the property "Sign if mailed or saved in section" in the Advanced tab of the Field Properties box.
  3. Save and close the form.