Optional Email Notification Variables
By default, all of the system fields necessary to supply required variable information are exposed in the event log. If an optional field is not exposed in the event log, that optional variable is ignored.
Any system field can be exposed in the event log. But a predefined F_xxx system field might be recorded in the event log record incorrectly or meaninglessly. For example, the F_Response field might contain a stale response string.
A user-defined field does not begin with "F_" and it must be exposed in the event log.
As indicated in the following table, the name of a field variable has the following parts: a "$" prefix and a field name. The field to which the name refers is the field from which the field variable obtains its value.
| Field variable | Must be Exposed in Log | Description |
|---|---|---|
| $F_EMAILADDR <emailAddr> |
The <emailAddr> is a string that contains a secondary email address. The mail address specifies more recipients for the message; separate multiple recipients with a semicolon (";"). Adding the $F_EMAILADDR variable allows the system to send a copy of the notification to a person, or list of people, who would not otherwise be notified. |
|
| $USERFIELD | Yes | String containing information from an exposed user-defined field. "USERFIELD" is the name of the user-defined field. You must place the variable inside the <HTML></HTML> tag set. If you place the variable outside the <HTML></HTML> tag set, the text is not displayed as part of the notification message. |
For more information about managing or creating exposed system fields, see Manage Event Logs .
You can use the non-default variables that are listed in the following notification files; for details on available variables, refer to the specific file description.
| Overdue Step Notification | stp_deadline.msg |
| Step Assignment Notification | stp_new.msg |
| Step Reminder Notification | stp_reminder.msg |
| Tracking Assignment Notification | trk_new.msg |
| Overdue Tracker Step Notification | trk_stp_deadline.msg |
| Workflow Exception Notification | trk_exception.msg |
| Workflow Overdue Notification | trk_wf_deadline.msg |
| Workflow Reminder Notification | trk_wf_reminder.msg |
| Workflow Milestone Notification | org_milestone.msg |
| Workflow Tracker Milestone Notification | trk_milestone.msg |