Launching a program

You launch a program to create questionnaire assessment instances.

Before you begin

About this task

When you launch a program the first time, the system creates questionnaire assessment instances. You can launch it again if you added new assets to it. When you launch a program a second time, the system creates only questionnaire assessments for the new assets. Existing, unchanged questionnaire assessments are not affected.

Procedure

  1. To begin launching a program, choose one of the following steps:
    1. If you are already on the Task tab of the program page, click Launch in the Assessment Management box.
    2. Otherwise, open the Primary menu and select Assessments > Programs. The system displays a list of programs.
      Choose the program that you want to launch, and click Launch in the Launch Program column. The system displays a message with the number of new questionnaire assessment instances that will be created. If a questionnaire assessment was already created for the specified asset, that assessment is not included in the number of new assessments in the message.
  2. If Program to copy answers from is displayed, you can select a source program you want to copy answers from.
    For more information about copying answers from another program, see Launching a program and copying answers.
  3. Click Launch.

Results

The system:

  • Creates one questionnaire assessment object per employee, resource, process, subprocess, vendor, or engagement in the program. It does this in a background process.
  • Starts the workflow for the questionnaire assessments.
  • Sends emails to the respondents.
  • Locks the questionnaire template.

What to do next

  1. Review the status of the program launch.
    1. If you are already on the Task tab of the program page, skip to step 1b. Otherwise, open the Primary menu and select Assessments > Programs. Click the program you want to see the status for.
    2. On the Task tab, click View in the Assessment Management box. The Process History window displays the status for all processes.
  2. Review the questionnaire assessments the program created. Verify that the assets are correct. Make corrections if necessary and relaunch the program.

    To delete questionnaire assessments that were created in error, you must dissociate the questionnaire assessment from the asset.