Adding and modifying system files

Use the Open Administration menu Administration menu > System Configuration > System Files task to add and modify system files.

About this task

To view system files, your profile must include the SysXMLDocument object type.

Only super administrators and members of the OPAdministrators group can create or modify system JSP files in the /Report folder.

For more information about system files and folders, see Managing system files and folders.

Procedure

  1. Click Open Administration menu Administration menu > System Configuration > System Files.
  2. To add files to a folder:
    1. Navigate to the folder where the file will be saved.
    2. Select the check box next to a folder and click New.
    3. Select an object type:
      • File (SOXDocument)
      • SysXMLDocument
      • ExporterXML
      • MigrationJAR
      • Report
    4. Enter a Description.
      Fields and button labels vary depending on the object type you chose. They may also vary depending on how your system is configured.
    5. Click Add File and select the file. Only file types that match the object type are available to be selected.
    6. If you chose File for the object type, click Select Folder and associate the file to a parent object. You might also be able to add keywords and select a document type.
    7. Click Save.
      The file is added and automatically checked in.

After a file has been added, there are two methods to upload a new version of it. Using either method, you receive an error message when you upload the file if it is checked out by another user.

  1. To update a file using manual check out:

    Use this method to prevent other users from editing the file while you are working on your changes.

    1. Click a file.
    2. Click Check Out. The icon is hidden if the file is already checked out.
    3. Download the file.
    4. Make and save your changes to the file.
    5. Click Update and select the file. Alternatively, you can drag the file to the page.
    6. Complete the fields in the Files to update pop-up window.
    7. Click Upload. Your copy is uploaded and checked in.

    You can click Cancel Check Out to cancel a check out. If you cancel a check out, OpenPages reverts to the last checked in version of a file in the file repository.

  2. To update a file without using manual check out:

    Use this method if you are making quick changes to the file.

    1. Click a file.
    2. Download the file.
    3. Make and save your changes to the file.
    4. Click Update and select the file. Alternatively, you can drag the file to the page.
    5. Complete the fields in the Files to update pop-up window.
    6. Click Upload. The file is automatically checked out and back in.