Managing system files and folders

To enable you to manage your content effectively, changes often need to be made to your folder and file structure, including changing file locations, changing file and folder names, and removing unwanted content from IBM OpenPages® with Watson™.

CAUTION:
System files must have specific names and be in specific folders so use caution when moving, deleting, or renaming these types of files or their folders.

Use the Administration menu > System Configuration > System Files task to manage system files and folders.

You need to be a member of the OPAdministrators group to use the Administration menu > System Configuration > System Files menu item.

Working with files

From the list of system files and folders, you can work with files:

  • Click Filter icon to search for files by object type.
  • Expand and collapse folders to navigate to the file you want to work with.
  • Select the check box next to a single file. The bulk update options are:
    • Rename

      You can rename a folder or file only if you have the correct permissions to do so.

    • Copy
    • Move
    • Delete
  • Select the check box next to multiple files to update numerous files. The bulk update options are:
    • Copy
    • Move
    • Delete
  • Add, download, and modify system files. For more information, see Adding and modifying system files

Working with folders

From the list, you can work with folders:

  • Click a folder name. The folder details and access controls are displayed.
  • Select the check box next to a single folder. The bulk update options are:
    • New (to add a new file to the folder)
    • New Folder (to add a new folder)

      You can create a new folder within any folder for which you have access permissions.

    • Copy
    • Move
    • Delete
    • Rename
  • Select the check box next to multiple folders to update numerous folders. The bulk update options are:
    • Copy

Moving files and folders

If you attempt to move a file into a folder that already contains a file with the same name, the file will not be moved. If you paste the file into a folder that does not already contain a file with the same name, then the original file name will be used.
CAUTION:
Because some files are referenced by other system processes, and because other users may be working with common files, ensure that you are not going to inadvertently disrupt the work or files of others before moving a file.

Deleting files and folders

When you delete a folder, the folder and all of its contents are removed from IBM OpenPages with Watson. When you delete a file, it is removed from OpenPages. You can only delete a folder or file if you have the appropriate access permissions.

CAUTION:
Because some folders and files are referenced by other system processes, and because other users may be working with shared files, please ensure that you are not going to inadvertently disrupt the work of others before deleting content.

Assigning access control to folders

You can control which users and groups can access files. Access controls (ACL) are defined at the folder level and apply to all files within the folder. They are defined by users and groups.

Click Quick view icon, and then click New Access Control. Select a user or group. For each permission (Read, Write, Delete, Manage), select a setting value (Granted, Inherited, or Denied).

Opening files and folders in a Quick View

Click Quick view icon to open a file or folder in a Quick View. The file or folder opens in the side panel.

Click Expand icon to open the file or folder in its own tab. Full functionality is then available.