Customizing the IMD:201 Element

The IMD:2 segment (in the LIN group) contains the Item Description for each item in the invoice. The standard allows the IMD:2 segment to be used up to ten times per line item. Your users enter information in the IMD:2 segment only once per line item, so you have already changed the maximum use of this segment to one.

The IMD:201 element contains the Item Description Type, Coded for the invoiced item. You know that the only type of item description your users enter for this invoice is a free-form description. You need to define a constant value for the Item Description Type field, to indicate that the constant "F" (Free Form) qualifies the text in the Item Description field. When a user enters a free-form description in the Description field, the system automatically will assign the code "F" to the Item Description Type, Coded field.

Use this procedure to define a constant value and hide the Item Description Type, Coded field.

  1. Double-click the IMD:201 element.
  2. On the Standard tab, do the following:
    • Select Use Constant.
    • Click Edit to access the Map Constants dialog.
  3. On the Map Constants dialog, click New to access the Edit Constant dialog.
  4. On the Edit Constant dialog, do the following:
    • In the ID box, enter Free Form.
    • From the Type list, select String.
    • In the Value box, enter F to indicate that the Item Description Type, Coded field will be a free-form description. This value is the actual value of the literal constant.
    • Click OK to add the constant.
  5. Click Close to exit the Map Constants dialog.
  6. On the Standard tab, do the following:
    • From the Constants list, select F.
    • From the Qualifies list, select 7008 ITEM DESCRIPTION, which is the element that the Item Description Type, Coded field qualifies.
  7. On the Display tab, select This field should not appear on the form.
  8. Click OK to exit the dialog.