Creating archives

Create an archive file of all related artifacts in your template so that a complete set of files can be emailed to another user or stored in other locations. By creating an archive, you do not have to manage or send multiple files for someone else to view the files or generate document-style reports.

About this task

Referenced artifacts such as style sheets, snippets, JavaScript, and included files are saved in the archive in addition to the template and document specification. The original file names are used when possible. If the same names are used for multiple files, unique names are generated.

Procedure

  1. From the Launcher or Document Studio, click File > Export Document Specification.
  2. Enter a name for the archive and select a location for the exported files.

    If the document specification is saved, the name of the document specification is suggested for the name of the archive. If the document specification is not saved, the universally unique identifier for the document specification is suggested for the name of the archive.

  3. Click OK.

Results

When you export from the Document Studio application, the current document specification, its templates, and any style sheets the outputs use are saved in an archive file in the location you specified. If the same names are used for multiple files, unique names are generated.
  • If you generated the output by publishing the document-style report, the document specification included in the archive contains any changes that you made in the Configure and Generate Document wizard.
  • If you did not create a document specification file by publishing the template, a document specification is created for you, it is named docSpec.dsx, the template is specified in it, and both the document specification and the template are saved in the archive.
  • If you did not save a new template before exporting, the template file is not included in the archive.
When you export from the Launcher application, the opened document specification and the specified templates are saved in an archive file in the location you specified.
  • If you did not specify a template in the document specification, only the document specification file is saved in the archive. A blank template file is not created for you and saved in the archive.
  • If the included files are dynamically referenced, these files are included in the archive, too, even though they are not visible from the document specification.

What to do next

Next, you might use an archive extraction tool to unpack the contents of an archive in a common location.