Create and manage groups

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Create user groups in Aspera on Cloud to make addressing and managing multiple users easier.

Create a new group

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To create a new group in your Aspera on Cloud application, do the following:

  1. In the Admin Management console, go to Groups.
  2. Click Create new.
  3. Enter a name, which appears to end users as the group name.
  4. Enter an optional description, visible to administrators only.
  5. To make this group a SAML group, select the check box and enter the SAML distinguished name (DN) as defined at the IdP.
    Note: See Configuring SAML Authentication: Overview and Configuring SAML Authentication: Procedures.
  6. Click Save.

Once you create this group, you can return to the group record and click Delete to remove the group from Aspera on Cloud.

Add members to the group

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Once the group exists, you can add members from the existing organization users.

  1. Click Members > Add member.
  2. Enter the name of the first user to add; Aspera on Cloud returns the list of users that conform to your search string. Press Enter on your keyboard to add the intended user to the list.
  3. If required, enter additional user names.
  4. To remove a user from this list, click X on the user row.
  5. Click Add.

Remove a member from the group

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  1. Browse, filter, or search for the user to remove.
  2. Hover over the user row, then click Actions (three dots) icon to the right.
  3. Select Revoke, then confirm to remove the user from this group.

Designate a group manager or group owner

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You can designate existing users and groups in the organization as managers or owners of a group; however, only users with organization admin or workspace manager privileges can actually administer these groups since such group administration requires access to the Admin app. Following are the privileges held by these roles.

Group managers and owners may or may not be group members. Assigning manager or owner roles does not assign the member role.

  • Group manager
    • Can add and delete members to the group. During the 'Add member' operation, the member field auto-completes, as do many member fields in AoC. If the group manager is a workspace manager rather than an org admin, the auto-complete entries are limited to:
      • All users and groups from the workspaces in which they are members, including their own personal contacts.
      • All members of groups they manage or own.
    • Can assign manager role to another user.
  • Group owner
    • All privileges of group manager role.
    • Can assign owner role to another user.
    • Can edit group profile.
    • Can delete the group.
Note: You automatically have owner privileges for a group if:
  • You created the group.
  • You are an organization administrator. If you lose the admin role, you lose the group owner role. A group owner can enable the same role for you if required, although you must have at least workspace manager privileges to be a group owner or manager.

Keep in mind that group manager and owner privileges can be passed along by existing owners and managers, and group membership can be changed by group owners and managers across the various workspaces they manage.

To designate a group manager or group owner, do the following:

  1. Go to Groups > groupName > Managers > Add managers.
  2. Select the role: Manager or Owner.
  3. Enter one or more user names.
  4. To remove a user from this list, click X on the user row.
  5. Click Add.
  6. To change the assigned role, click the user row to open the record and select the intended role, then click Save.
To remove owner or manager role from a user:
  1. Click Edit on the user row.
  2. Select the role and click Save.

Add or remove a group from a workspace

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When you add a group to a workspace, each member of the group becomes a workspace member. When a user gains workspace membership though a group, that user has inherited membership in the workspace.

To add this group to one or more workspaces:

  1. Go to Groups > groupName > Managers > Workspace memberships > Add workspaces.
  2. Select Member or Workspace manager to determine the role members of this group have in the workspaces you select.
  3. Enter one or more workspace names; then click Add.
  4. To remove this group from a workspace, right-click the workspace row and select Revoke, then confirm.
    For details about removing inherited membership, see dDirect and inherited memberships.