Tagging is available to those who are granted the TAG - TAGGER security role. Taggers could be open to all or limited to learning professionals or subject matter experts who will curate the best of the learning content for their individual program or area of expertise. Some tagging can also be done in source systems if the tagging service is established with the source system.
Once tagging access is granted, taggers may tag content in two ways: through the learning activity and channel catalogs or directly in the Your Learning user interface.
The more common and efficient way to add tags to learning content is through the Service Center learning activity or channel catalogs. To start, from any page in Your Learning, scroll to the end of the page and click YL Service Center.
On the Learning catalog tile, click either Learning activity catalog or Channel catalog.
This is the administrator catalog search which provides many options for filtering and sorting your organization's learning content. How you locate and subsequently determine which learning items to tag can vary greatly by organization. To consisently maintain tags over time, we recommend you create a tagging plan to periodically add and update tags. For example, a tagging team may review and tag learning when new learning provider (trusted source or vendor) content is first added with a follow up tagging review once a month.
Recommendations for searching, filtering and sorting learning content to consider when creating a tagging maintenance plan.
Search filters | Possible purpose for tagging |
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Trusted source and vendor | Learning providers may have specific type of content or topics, e.g. O'Reilly Safari is primarily technical documentation which could be tagged with technical or programming related tags. |
Completions, Ratings, Interest level | May wish to review and tag popular learning which users have indicated to be useful. |
Activity type | Your organization or audience may have a preferred activity type (e.g. videos) or recently added activities are a specific type. |
Date added to catalog | Useful for periodic updates to reduce search results to those items that haven't been reviewed since the last tagging update. |
Learning owner | Useful when owners wants to tag their own content. |
Tag group and tags | Filter out content already tagged for tag groups or tags you manage by choosing "Does not contain" the tag group or tag. |
In YL default search | The only catalog search filter turned on by default. Learning content is assessed periodically to remove "low interest" learning items to increase search performance. Turning off this filter to see all learning content helps review learning items which could be relevant but no longer display in the default search. |
Sort order | Description |
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Relevance | Default sort is ordered by search term relevance |
Avg. rating | Sort by calculated average rating |
Date added to catalog | Displays most recently added learning items first |
Duration | Sorts by duration of learning items, shortest duration first |
Activity id | Sorts by id in alphanumeric order |
Raters | Sorts by number of ratings submitted |
Completions | Sorts by number of completions, highest number first |
Source | Sorts by learning providers |
Type | Activity type (assessments, books, learning plans, podcasts, etc.) in alphabetic order |
With the above information, determine your process for selecting learning items for review.
Though not as efficient for tagging large sets of learning items, users with tagging access may add tags directly one by one to individual learning items.
The recent tag activity report provides a list of all tagging activity by date, tagger, action, tag, and affected learning activity.
To view the reporting, from any page in Your Learning, scroll to the end of the page and click YL Service Center. On the Tag management tile, click Recent tag activity.
The default report will display all tagging actions for all tag groups by learning activities. The following are options to configure the report. Filter changes immediately refresh the report with updated matching data.