I have been looking at "Search" within Lotus Notes lately. Lots of discussions with customers on this. While researching this, I realized that there are a good number of hidden gems inside Notes which not many customers are aware of (well, we kept it well hidden). Using some of these would enhance searching experience in Notes. So let's take a look at some.
- Most users do not realize the power that's hidden underneath the "More" option in the Notes's Clients search bar.
All the options where the user can specify various conditions can help users create powerful search query to get the exact document they are looking for.
- And you can see the "Search Search" "Load Search" option which saves the query which you can recall later for re-doing the search. This is saving off the query so when you 'load' it back, it will re-run the query, so any new documents matching the creteria can be found.
- we also support specifying text to search for in internet format. In the "Notes" "Basic" preference panel, you will find the following preference:
- Last but not the least, when you select "Condition" "Form" above, Notes has a feature where you can specify the default form to be used. The name of the form has to be $DefaultSearch. Once you create this form in your application, when you click on the "Form" button below:
the default form as defined by the form with name $DefaultSearch shows up. Here I have created a form in my mailfile with fields which I most commonly search within (From, Subject, Message Body)
The most important part is, this is so intuitive for the user. For example, I just need to search for all the mails from "Simon" with a subject that has "plugin" in it, I will fill this:
hit "Add" and then "Search", which then gives me all the documents that are from "Simon" and the word "plugin" somewhere in the Subject.
Really a very powerful, yet hidden functionality. You can create a form like this in your own application with fields which are commonly found in it.