Finding files

There are many ways to find files. You can sort, filter, switch between different presentations, and search using keywords or wildcards.

About this task

Before you log in, you can search for public files, and read and download them. After you log in, you can search for, and potentially work on, files you have pinned, your own files, files shared with you, files shared by you, and community files to which you have access.

You can control how files appear in your Files views, by clicking either of the two Display style icons or by clicking Customize and selecting the columns to display in your file lists.

In some file lists, private files are marked with a private icon, shared files are marked with a shared icon, and public files are marked with a public icon. If a file is both public and shared with specific people, it is marked with a public icon.

Procedure

  1. Do any one of the following to find files:
    Option Description

    To find files you pinned

    Click Pinned Files in the navigation box.

    To pin a file, click the thumbtack icon next to the file in a list, or open the file and click the pin icon.

    To find files you uploaded

    Click My Files in the navigation box.

    To find files people shared with you

    Click Shared With Me in the navigation box.

    These are files shared by other people specifically with you.

    Files shared with you might also be public.

    To find files you shared with people

    Click Shared By Me in the navigation box.

    These are files you shared with specific people.

    Files shared by you might also be public.

    To find community files you have access to see

    Click Community Files in the navigation box.

    To find public files

    Click Public Files in the navigation box.

    To search by string or using a wildcard character

    Select a files search category, such as My Files or Shared With Me. Type characters into the search field such as a file name, or a string containing the wildcard character *, and then click the search icon.

    See Advanced search options for more information.

  2. Do any of the following to further filter or access files:
    Option Description

    To show files by tag

    Expand the Tags or Public Tags section and click a tag in the tag cloud. Or type a tag into the field and click the search icon to return files with that tag.

    You can also open a file to which you have access and see the assigned tags.

    To show files by how they are shared

    You can limit the display of files in a view by how the files are shared.
    1. Click Pinned Files or My Files.
    2. Expand the Sharing section.
    3. Click any of the following links to filter file display:
      • with everyone (public)
      • with one or more people
      • with no one (private)
    1. Click Shared With Me or Shared By Me.
    2. Expand the Sharing section.
    3. Click and public or and not public. Or find a specific person by typing their name in the search field.

    To show files by date

    Expand the Date Updated section and click any of the following links:
    • Today
    • Last 7 days
    • Last 30 days
    • Last 365 days
    Expand the date section. It could be any of the following, depending on the file list you are viewing:
    • The Date Updated section is in the Pinned Files and My Files lists.
    • The Date Shared section is in the Shared With Me and Shared By Me lists.
    • The Date Created section is in the Public Files list.

    File dates also appear in the various file list views.

    To show other people's files you can edit

    In the Shared With Me view, expand the Role section, and then click editor.

    To show your files other people can edit

    In the Shared By Me view, expand the Role section, and then click editor.

    To add columns to a view

    In any folder view, click Customize. Select data to display in columns in the view, and then click Show.

    To download all the files in a view

    Click Download All Files to download a compressed file containing all of the files in the view, including files not on the current page. The compressed file can be a maximum of 4GB.

    If any of the file names you are downloading to the compressed file contain non-English characters, you can use the Global (default) setting. This setting informs the compression program to use UTF-8 characters so that all file name characters can be properly processed during compression. If the file names inside the compressed file are not displayed correctly after choosing the Global (default) setting, click Global (default), specify a language value when prompted, and reprocess the download.

    Note: If you perform multiple compressed file downloads, the first is named files.zip. Subsequent downloads are named the same but with numbers appended, such as files(1).zip, files(2).zip. You can rename the compressed files later.

    To receive feed notifications when changes are made to a view

    Click Feed for These Files and create a feed reader subscription as prompted.




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