Adding a response to an entry

You can add a response to an entry in an activity to comment on a topic, make an announcement, ask a question, provide feedback on an existing entry, share a file, or share a web address with the team.

About this task

To add an entry, open an activity, and then complete the following actions:

Procedure

  1. From the entry to which you want to create a reply, click Add Comment.
    Note: If you cannot see the Add Comment link, then your view may be collapsed. Click the entry title or More to expand the entry.
  2. In the Comment field, add your response. You can use the toolbar buttons to format the added text.
  3. You can add content to the entry by clicking the following links:
    Add File > Attach File
    Adds a file to the entry. Click Browse to locate the file.
    Note: The maximum size limit for file attachments is 10 MB by default, but this value can be changed by your administrator.
    Add File > Link to File
    Adds a link to a file stored in the Files application. Files must be installed at your deployment.
    1. Select the type of file that you want to share from the options.
      Table 1. File-sharing options
      Option Description
      Recent Files Files recently uploaded to the Files application.
      Pinned Files Files that you marked as prioritized in the Files application.
      My Files Files that you uploaded to the Files application.
      Shared With Me Files shared with you from the Files application.
      Other People's Files

      Files that are shared with you or the files of another person that are public from the Files application.

      Pinned Folders Files from folders that you marked as prioritized in the Files application.
      My Folders Files from your personal folders in the Files application.
      Shared Folders Files from shared folders in the Files application.
    2. Select a file or files from the list that displays, and click OK.
    Add File > Link to Folder
    Adds a link to a folder stored in the Files application. Files must be installed at your deployment.
    1. Select the type of folder that you want to share from the options.
      Table 2. Folder-sharing options
      Option Description
      Recent Folders Folders recently uploaded to the Files application.
      Pinned Folders Folders that you marked as prioritized in the Files application.
      My Folders Folders that you own in the Files application.
      Folders Shared with Me Folders shared with you from the Files application.
      Public Folders Folders in the Files application that are visible to everyone.
    2. Select a folder or folders from the list that displays, and click OK.
    Add Bookmark
    Adds a web address to the entry. Type the title of the web page into the required Bookmark title field, and then copy the web address into the field that begins with http://.
    Add Custom Fields > Date Field
    Adds a Date field to the entry. When you click the empty field, a calendar control is displayed. You can either type the date into the field or pick a date from the calendar control.
    Add Custom Fields > Person Field
    Adds a Person field to the entry. As you type a name into the field, a list of names from the directory is displayed. You can choose a name from the list or continue typing the person's full name or email address.
    Note: If you type the name of a person from within Activities, you must pick from the typeahead to add the person properly instead of clicking the Add Members. This displays the proper business card.
    Add Custom Fields > Text Field
    Adds a Text field to the entry.

    You can add as many types of fields as you want and you can add fields of the same type multiple times. If you want to remove a field that you added, click the X for a field to delete it.

  4. To hide the response from other members, select Mark this entry private.
  5. If you want to notify activity members about the response, complete the following steps:
    1. Select Notify people of this entry.
    2. Do one of the following:
      • Standard activity:
        • To notify everyone, select the All individual members of this activity check box.
        • To notify specific people, select Individual activity members, and then select the boxes next to the names of individual members that you want to notify. To find people, scroll through the alphabetic list of names or type a person's name into the Type to filter this list field.
        • If the activity has been shared with a community, then you can notify a subset of the community members by selecting Community: community_name where community_name is the name of the community, and then selecting the boxes next to the names of the members that you want to notify.
      • Community activity to which all community members were added:
        • Select the boxes next to the names of individual members that you want to notify. To find people, scroll through the alphabetic list of names or type a person's name into the Type to filter this list field.
          If the activity has more than 500 members, you can click Next to see additional names.
          Note: The filter searches the names on the current page only. If there are multiple pages, click Next until you get to a page with names in the same alphabetic range as the name you are looking for, and then type the name into the filter box.
      • Community activity to which only a subset of community members were added:
        • To notify a subset of community members, select Individual activity members, and then select the boxes next to the names of individual members that you want to notify. To find people, scroll through the alphabetic list of names or type a person's name into the Type to filter this list field.
          If the activity has more than 500 members, you can click Next to see additional names.
          Note: The filter searches the names on the current page only. If there are multiple pages, click Next until you get to a page with names in the same alphabetic range as the name you are looking for, and then type the name into the filter box.
        • To notify the community owners only, select community_name (community owners) where community_name is the name of the community.
    3. If you want to add a comment that is displayed in the notification that is sent to the members, add it to the Notify Message field.

      By default, the notification indicates that you want to inform the member about this entry.

  6. Click Save to finish adding the response.



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