Working with tags in Activities

A tag is a descriptive term that you assign to an activity or activity entry. You can assign tags to your activities and activity entries to organize them by subject, to make them easier to find, and to share content with other members. You and other members of an activity can search by tag to find related activities or to identify people with similar interests or a particular expertise.

You can assign tags to an activity or entry when you first create it or you can edit the tags later by editing the activity or entry. Owners can assign tags to an activity and any of its entries; owners can also edit and delete all tags. Authors can assign tags to their own entries only, and can later edit them; they cannot edit or delete activity-level tags.

A tag can be a single word only and cannot contain any spaces. It can contain characters such as an underscore (_) or at sign (@). For example, you can use follow_up, follow-up, and followup as tags, but not follow up. The letters comprising a tag are saved as all lowercase letters. If you add a tag that contains uppercase letters, they are converted to lowercase when the tag is added to the entry or activity. For example, if you specify followUp, the tag is saved as followup. A single tag can contain up to 128 single-byte characters. One byte is the equivalent of one Extended ASCII character. The number of bytes per character varies between languages.

A tag assigned to a public activity is available to everyone from the tag collection displayed for the Public Activities view. A tag assigned to a private activity is available to the members of that activity only and is displayed in the tag collection displayed for each member's My Activities view. Tags assigned to activity entries are displayed in the tag collection displayed within the activity. Tags assigned to private entries are not displayed in the collection.

You can choose how the tags in a tag collection are displayed – either in a list or in a cloud. A tag list displays the tags in a list starting with the most popular tags first. A tag cloud visualizes the popularity of the tags in the collection by grouping the tags together and displaying the most frequently used tags in larger, darker text and less often used tags in smaller, lighter text.

The tag list displays the 10 most popular tags only. The tag cloud displays a larger set of the most popular tags, but is limited in the number of tags it can display. If you are looking for a tag that is not displayed in the collection, search for it by clicking Find a tag, entering the tag name in the search field, and then clicking the search icon.

To find an activity or entry by tag, click a tag from the tag collection. This limits the number of activities or entries that are displayed to include only those that have the selected tag associated with them. To narrow down the list even further, click another tag. This action filters the list of activities or entries that are displayed to include only those that have both tags associated with them.

IBM Connections wiki | Trademarks